Medical Office Admin Specialist – Patient Flow & Scheduling

University of California; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

University of California Occupational Health is seeking an Administrative Support Specialist to assist the OH team with patient flow, scheduling, data entry and chart preparation. Under the OH Facility Manager, you will handle daily operations to keep clinics running smoothly.

Key duties include answering high volumes of incoming calls, greeting patients, issuing medical record numbers, encounter registration, supply and charge entry, filing and interdepartmental coordination with onboarding and

Qualifications

• 3 years experience in a high-pace professional medical clinic.
• Prior Healthcare experience is highly desired.
• Excellent verbal and written communication skills.
• Ability to handle highly confidential matters with tact and care.

Responsibilities

• Answer a high volume of incoming phone calls and greet patients.
• Schedule appointments and register encounters.
• Issue medical record numbers and create guarantors.
• Prepare charts and perform data entry.
• Process supply order entry, charge entry and filing.
• Coordinate with onboarding and workers’ compensation teams.

Skills

Interpersonal skills

Communication skills

Organization

Prioritization

Attention to detail

Tools

MS Office

Epic scheduling/registration

Job description

University of California Occupational Health is seeking an Administrative Support Specialist to assist the OH team with patient flow, scheduling, data entry and chart preparation. Under the OH Facility Manager, you will handle daily operations to keep clinics running smoothly.

Key duties include answering high volumes of incoming calls, greeting patients, issuing medical record numbers, encounter registration, supply and charge entry, filing and interdepartmental coordination with onboarding and