Medical Front Desk & Patient Services Coordinator

United Vein Centers; New Jersey; Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Competitive compensation package

Outstanding work life balance

Health, vision, and dental benefits

Life insurance (100% company paid)

PTO and paid holidays

Job summary

United Vein & Vascular Centers (UVVC) is launching a New Jersey clinic and seeks a Medical Receptionist (Patient Services Coordinator) to greet patients, sign them in, collect insurance data, provide forms, process payments, and schedule appointments. This role requires at least 2 years in medical administration, familiarity with ECW preferred, and the ability to thrive in a fast-paced environment.

Travel to other markets up to two weeks may be required; compensation includes base salary,

Qualifications

• 2+ years’ experience in medical assisting or administration.
• Familiarity with ECW a plus.
• Ability to handle a fast-paced environment and prioritize tasks.
• Excellent communication and problem solving skills, as well as interpersonal skills.
• Familiarity with Microsoft Office and desktop publishing software.

Responsibilities

• Greet patients upon arrival, sign them in and obtain insurance information.
• Provide intake and new patient forms, as well as copies of our office policies and legally required documents.
• Process payments from patients for co-pays and uninsured visits.
• Schedule appointments for new and recurring patients based on provided schedule guidelines.
• Maintain hard copy patient records as well as the files stored in our EMR system.
• Audit schedule to ensure patient insurance eligibility.
• Provide patients with support and guidance as needed.
• Demonstrate and promote UVVC’s core values and standards of conduct.
• Maintain confidentiality and security of PHI in accordance with HIPAA.

Skills

Excellent communication

Problem solving

Interpersonal skills

Tools

ECW

Job description

Mountain Lakes, New Jersey, United States

UVVC is excited to bring specialized vein and vascular care to New Jersey Market. As we continue to expand into new communities, we’re building teams committed to delivering an exceptional patient experience and improving vascular health. Join our newest clinic and be part of bringing the UVVC mission to life from day one.

Our New Jersey Market is expected to launch Early 2027 and this role will require travel out of state for up to 2 weeks in one of our existing markets. The start date for this position is December 14, 2026 to begin training before the clinic opens.

We offer a supportive culture that is driven by deep commitment to the success of our patients and our teams. We invest in YOU and are dedicated to creating individualized opportunities for career advancement. In addition, we invest in our employees by offering:

• Competitive compensation package
• Outstanding work life balance
• Health, vision, and dental benefits
• Life insurance (100% company paid)
• PTO and paid holidays
• We invest substantial energy and resources in building a highly-engaged culture where your voice is heard, you are connected to a community of professionals who share your values, and you can thrive.

About the Role:

The Medical Receptionist (Patient Services Coordinator) is responsible for greeting patients upon arrival, signing them in for their appointment, obtaining insurance information, providing forms, processing payments, and scheduling appointments.

Key Responsibilities:

• Greet patients upon arrival, sign them in and obtain insurance information and any other necessary data.
• Provide patients with intake and new patient forms, as well as copies of our office policies and legally required documents.
• Process payments from patients for co-pays and uninsured visits.
• Schedule appointments for new and recurring patients based on provided schedule guidelines.
• Maintain hard copy patient records as well as the files stored in our EMR system.
• Audit schedule to ensure patient insurance eligibility.
• Provide patients with support and guidance as needed.
• Demonstrate and promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
• Demonstrate behaviors that are consistent with UVVC’s Standards of Conduct as outlined in our Employee Handbook.
• Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
• Other duties as assigned.

Qualifications:

• 2+ years’ experience in medical assisting or administration.
• Familiarity with ECW a plus.
• Ability to handle a fast-paced environment and prioritize tasks based on importance.
• Excellent communication and problem solving skills, as well as interpersonal skills.
• Familiarity with Microsoft Office and desktop publishing software.

Total compensation is based on experience and may include base salary, bonuses, and other incentive pay.

Compensation

$25 - $25 USD

About us:

UVVC, is a leading provider of comprehensive vein and vascular care with over 60 clinics across Arizona, Illinois, Colorado, Florida, Georgia, Texas, and expanding. Our mission is to revolutionize vascular care by delivering an all-inclusive clinic experience that addresses every aspect of lower extremity vein, vascular, and wound conditions.

United Vein & Vascular Centers (UVVC) is distinguished by its innovative approach to diagnosing and treating a variety of vascular conditions that affect the pelvis and lower extremities. With a team of committed specialists, cutting-edge medical technology, and a patient-centric approach that emphasizes minimally invasive procedures, UVVC ensures superior care and optimal outcomes for it’s patients.

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