Medical Front Desk Coordinator

Talentify; Portsmouth (NH); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO

Job summary

Actalent is seeking a Medical Receptionist to provide front desk and administrative support in a clinical setting, ensuring a welcoming experience for patients. You will handle check-in, scheduling, and basic EHR tasks to support efficient operations.

The role requires a high school diploma and 1–2 years of medical office experience, with strong customer service, communication, and multitasking abilities in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1–2 years medical office experience preferred.
• Proficiency in basic computer functions.
• Ability to learn new software quickly, including electronic health record systems.
• Strong customer service skills with patient-centered care.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to type a minimum of 40 words per minute.
• Ability to multi-task, prioritize, and manage a busy front desk.

Responsibilities

• Open and close the clinic, prepare front desk and waiting area for patient flow.
• Greet patients, check them in, and verify insurance information.
• Scan and upload documents into the EHR system and maintain patient files.
• Keep waiting area and reception counter tidy and organized.
• Monitor and adjust appointment schedules throughout the day.
• Schedule follow-ups for continuity of care.
• Respond to tasks and messages in the EHR system.
• Order and track clinic supplies and cosmetics inventory.
• Distribute mail and manage outgoing mail.
• Prepare for next day’s appointments with documentation.

Skills

Medical office experience

Customer service

EHR systems

Data entry

Communication skills

Multitasking

Education

High school diploma or equivalent

Job description

Actalent is seeking a Medical Receptionist to provide front desk and administrative support in a clinical setting, ensuring a welcoming experience for patients. You will handle check-in, scheduling, and basic EHR tasks to support efficient operations.

The role requires a high school diploma and 1–2 years of medical office experience, with strong customer service, communication, and multitasking abilities in a fast-paced environment.