Medical Chart Prep & Records Coordinator

Health Plus Management, LLC.; New York (NY); On-site; USD 22,000 - 31,000; Full time

Job summary

Health Plus Management is seeking a Chart Prep to support appointment flow by maintaining patient records and ensuring medical, administrative, and ethical compliance. Responsibilities include organizing chart folders, reviewing charts before visits, and coordinating with physicians.

The role requires attention to detail, strong communication, and the ability to multi-task in a fast-paced healthcare environment. Schedule is Monday–Friday, 9am–5pm, with pay at $19 per hour.

Qualifications

• 1+ years of relevant medical experience preferred.
• Knowledge of EMR is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Create chart folders and ensure proper labeling for new patients.
• Review charts prior to doctor appointments to confirm medical records are on file.
• Pull charts daily for scheduled patients and prepare demographic and test information.
• Ensure dates of service are accurately recorded and accessible to staff.
• Communicate with physicians to obtain additional information as needed.
• Greet patients and provide compassionate, quality service at check-in.
• Handle incoming calls, take messages, and outreach to patients professionally.
• Submit files to physicians for review and quality assurance checks.
• Obtain records from outside sources for pre-visit review.
• Respond to information requests from other facilities and complete records requests.
• Collect necessary paperwork for billing and scan information to EHR.

Skills

Bilingual English/Spanish

Communication skills

Time management

Tools

EMR knowledge

Microsoft Word

Excel

Job description

Health Plus Management is seeking a Chart Prep to support appointment flow by maintaining patient records and ensuring medical, administrative, and ethical compliance. Responsibilities include organizing chart folders, reviewing charts before visits, and coordinating with physicians.

The role requires attention to detail, strong communication, and the ability to multi-task in a fast-paced healthcare environment. Schedule is Monday–Friday, 9am–5pm, with pay at $19 per hour.