Medical Assistant

TEEMA Group; Chippewa Falls (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

TEEMA Group is seeking a meticulous Medical Assistant to join our healthcare team in Wisconsin. The role focuses on medical records management, ROI coordination, and administrative support for a busy clinic.

You will handle records requests, redact sensitive information, and maintain electronic health records while ensuring HIPAA compliance. This full-time on-site position offers a fast-paced environment and close collaboration with 12 clinicians.

Qualifications

• Previous Medical Assistant experience in healthcare setting.
• Experience with medical records and ROI requests.
• Knowledge of HIPAA/PHI and patient confidentiality.
• Experience with EMR/EHR systems.
• Strong data-entry and file-management skills.
• Ability to manage high-volume workload and deadlines.
• Detail-oriented and organized.

Responsibilities

• Manage patient and legal requests for medical records and file reviews.
• Retrieve, review, and redact confidential health information prior to release.
• Process 40–50 record requests per month.
• Scan, upload, and index ~400 documents per week into electronic charts.
• Ensure documentation accuracy and correct placement in records.
• Maintain HIPAA compliance and patient confidentiality.
• Provide admin support to ~12 clinicians.
• Maintain organized electronic and physical files.
• Track outstanding requests and follow up.
• Perform data entry, scanning, filing, and document management.
• Communicate professionally with patients, clinicians, legal reps, and internal teams.
• Support additional MA and admin duties as needed.

Skills

Medical Assistant

EMR/EHR

HIPAA compliance

ROI requests

Data entry

Document management

Record reviews

Tools

EMR/EHR systems

Job description

Medical Assistant – Medical Records & Administrative Support

Schedule: Monday–Friday, 7:00 AM–3:30 PM
Position Type: Full-Time

About the Opportunity

We are seeking an organized and detail-oriented Medical Assistant to join a busy healthcare team. This role is ideal for someone who enjoys working with medical records, supporting clinicians, and keeping high-volume documentation accurate and organized.

You will play an important role in managing patient and legal medical record requests, maintaining electronic health records, and providing administrative support to approximately 12 clinicians.

This is a fast-paced, high-volume position, so we're looking for someone who is highly organized, comfortable managing multiple priorities, and committed to maintaining patient confidentiality.

What You'll Be Doing

Manage patient and legal requests for medical records and file reviews from receipt through completion.

Retrieve, review, and appropriately redact confidential healthcare information before authorized release.

Process approximately 40–50 patient and legal record requests per month.

Scan, upload, and accurately index approximately 400 documents per week into electronic patient charts.

Review documentation for accuracy, completeness, and correct placement within the medical record.

Maintain strict compliance with HIPAA, PHI, and patient confidentiality requirements.

Provide administrative and medical records support to approximately 12 clinicians.

Assist with documentation, correspondence, records retrieval, and other administrative needs.

Maintain organized electronic and physical patient files.

Track outstanding record requests and follow up to ensure timely completion.

Perform data entry, scanning, filing, and document-management duties.

Communicate professionally with patients, clinicians, legal representatives, and internal departments.

Assist with additional Medical Assistant and administrative responsibilities as needed.

What We're Looking For

Previous Medical Assistant experience in a healthcare or clinical environment preferred.

Experience with medical records, patient documentation, Release of Information (ROI), or legal medical record requests strongly preferred.

Knowledge of HIPAA, PHI, and patient confidentiality requirements.

Experience working with EMR/EHR systems.

Strong computer, data-entry, scanning, and document-management skills.

Excellent attention to detail and accuracy.

Ability to successfully manage a high-volume workload and multiple deadlines.

Strong organizational and time-management skills.

Professional written and verbal communication skills.

Ability to work independently while supporting a multidisciplinary clinical team.

Schedule

Monday–Friday | 7:00 AM–3:30 PM | Full-Time

If you have Medical Assistant experience and are highly organized, detail-oriented, and comfortable working with confidential medical records in a fast-paced healthcare environment, we'd love to hear from you.