Medical Records Coordinator

US Digestive Health; Newark (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

US Digestive Health is seeking a Medical Records Clerk to manage and maintain patient records in compliance with regulatory standards. You will prepare charts for appointments, sort and scan documents into EMR, and fulfill various record requests.

Strong organizational skills, attention to detail, and EMR proficiency are essential. The role involves handling requests from providers, insurers, and attorneys, with a Monday–Friday 8-hour shift in a professional medical office environment.

Qualifications

• High School Diploma or equivalent requested.

Responsibilities

• Prepare charts for upcoming appointments.
• Sort, scan, and file all paper medical documents into EMR categories.
• Fulfill patient medical record copy requests.
• Fulfill medical records requests from insurers and attorneys.
• Obtain progress notes, test results, and hospital records as requested by providers.
• Answer incoming calls for the medical records department.
• Perform other duties as assigned by Practice Manager or Team Lead.

Skills

Medical Terminology

EMR experience

Organizational skills

Communication skills

Customer service oriented

Education

High School Diploma or Equivalent

Tools

EMR systems

Job description

Summary/Objective

The Medical Records Clerk is responsible for managing and maintaining patient medical records in compliance with regulatory standards. This role involves preparing charts, sorting, scanning, and filing medical documents into electronic medical record (EMR) systems, and fulfilling various medical record requests. The Medical Records Clerk must possess strong organizational skills, attention to detail, and proficiency in EMR systems.

Essential Functions

• Prepare charts for upcoming appointments.
• Sort, scan, and file all paper medical documents into appropriate EMR categories.
• Document and fulfill patient medical record copy requests.
• Fulfill medical records requests from insurance companies and attorneys.
• Obtain progress notes, test results, hospital records, and other correspondence as requested by providers.
• Answer incoming phone calls for the medical records department.
• Perform other duties as assigned by Practice Manager, Site Supervisor, or Team Lead.

Competencies

• Medical Terminology
• EMR experience
• Strong organizational and communication skills
• Customer service oriented

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Environment

This job operates in a professional medical office environment, utilizing standard office equipment.

Physical Demands

The physical demands include standing, walking, and occasionally lifting or moving up to 25 pounds.

Position Type/Expected Hours of Work

This is a full-time position, with an 8-hour shift Monday through Friday. No weekends are required.

Travel

No travel is expected for this position

AAP/EEO Statement

US Digestive Health is an Equal Opportunity Employer. USDH does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities vary dependent on job location.

Requirements

Education and Experience

• High School Diploma or Equivalent
• Experience with EMR systems

Work Authorization/Security Clearance

• Must be authorized to work in the US for any employer