Medical Administrative Coordinator: Scheduling, Minutes & Docs

Southern California Hospitals; Culver City (CA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Time Off (PTO)

401(k) Retirement Plan

Health Savings Account (HSA)

Job summary

Southern California Hospitals in Culver City is seeking an Administrative Assistant to provide clerical and high level administrative support. You will gather information, maintain spreadsheets and reports, coordinate calendars, prepare minutes, and draft documents on behalf of others.

This role requires English fluency, strong customer service, computer literacy and HIPAA awareness. You will also perform reception duties, ensure timely responses, support committees, and help maintain a clean,

Qualifications

• High School Diploma or Equivalent.
• Two years of related office, business or administrative experience.
• Ability to read, write and communicate effectively in English.
• Computer literacy and proficiency in office software.
• Ability to maintain confidentiality and HIPAA compliance.
• Good customer service skills.
• Ability to multitask and prioritize to meet deadlines.

Responsibilities

• Prepare documents and correspondence, demonstrating excellent writing, editing, proofreading skills.
• Coordinate calendars, minutes, travel arrangements, and follow-up.
• Interface with staff as liaison for hospital/department administration and ensure policy compliance.
• Perform reception functions and manage telephone coverage, filing, and office systems.

Skills

Customer service

English proficiency

Computer literacy

Reading and writing

Multitasking

HIPAA awareness

Education

High School Diploma or Equivalent

Associates or Bachelors Degree (preferred)

Tools

Microsoft Office

Job description

Southern California Hospitals in Culver City is seeking an Administrative Assistant to provide clerical and high level administrative support. You will gather information, maintain spreadsheets and reports, coordinate calendars, prepare minutes, and draft documents on behalf of others.

This role requires English fluency, strong customer service, computer literacy and HIPAA awareness. You will also perform reception duties, ensure timely responses, support committees, and help maintain a clean,