Executive Administrative Coordinator: Calendar & Projects Lead

Comprehensive Community Health Centers, Inc.; Glendale, Northern (CA, KY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Comprehensive Community Health Centers, Inc. in Glendale, CA is seeking an Administrative Assistant to provide high-level administrative support, manage calendars, prepare reports, and coordinate meetings.

The role requires strong written and verbal skills, ability to multitask in a fast-paced environment, and collaboration with management, clinics, and vendors. Minimum 4 years of admin experience; proficiency in Microsoft Office.

Qualifications

• Minimum 4 years of administrative experience.
• Proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to multi-task and prioritize when needed.

Responsibilities

• Oversees all projects and special assignments as identified by the Senior Executive Committee.
• Supervision of office clerk.
• Prepares agenda items; takes and transcribes minutes of meetings as requested.
• Coordinates off-site meetings.
• Maintains multiple conference room calendars.
• Orders supplies, processes purchase orders.
• Prepares monthly reporting and productivity reports.
• Works with Clinic Managers to adjust provider schedules pertaining to meetings, conferences etc.
• Assists in the coordination of peer reviews.
• Maintains Clinical Practice Guideline updates and disseminates to providers.
• Revises protocols, policies and procedures and forms as needed.
• Maintains and creates staff and physician emails.
• Assists with Provider Orientation.
• Maintains CME library and manages the entire CME process.
• Maintains in-service training materials, schedules and sign in sheets.
• Assists in providing information for Grant applications.
• Coordinates the development of medical education programs, including speaker programs, symposia and community meetings for related healthcare professionals.
• Corresponds with property management as needed.
• Represents the company in a professional and positive manner at conferences, seminars or meetings.
• Patient Satisfaction Survey process.
• Order and track flu vaccines.
• Performs other assigned duties.

Skills

Multitasking

Communication skills

Scheduling

Microsoft Office

Interpersonal skills

Tools

Microsoft Office

Job description

Comprehensive Community Health Centers, Inc. in Glendale, CA is seeking an Administrative Assistant to provide high-level administrative support, manage calendars, prepare reports, and coordinate meetings.

The role requires strong written and verbal skills, ability to multitask in a fast-paced environment, and collaboration with management, clinics, and vendors. Minimum 4 years of admin experience; proficiency in Microsoft Office.