Temp Administrative Assistant: Calendar & Project Liaison

Comprehensive Community Health Centers, Inc.; Glendale (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Comprehensive Community Health Centers, Inc. in Glendale, CA, is seeking an Administrative Assistant to provide high-level administrative support, conduct research, prepare statistical reports, and manage heavy calendars.

This role acts as a liaison between upper management, clinics, and vendors. The position requires the ability to multi-task in a fast-paced environment with changing priorities and excellent written and verbal communication skills.

Qualifications

• Minimum 4 years of administrative experience.
• Strong documentation skills.
• Ability to multi-task and prioritize when needed.
• Ability to independently seek out resources and work collaboratively.
• Ability to read, understand and follow oral and written instructions.
• Experience in a high functioning, team-oriented environment.
• Willingness to work under supervision and develop good working relationships.
• Proficient knowledge of Microsoft Office.

Responsibilities

• Oversees all projects and special assignments identified by the Senior Executive Committee.
• Supervision of office clerk.
• Prepares agenda items; takes and transcribes minutes of meetings as requested.
• Coordinates off-site meetings.
• Maintains multiple conference room calendars.
• Orders supplies, processes purchase orders.
• Prepares monthly reporting and productivity reports.
• Works with Clinic Managers to adjust provider schedules pertaining to meetings, conferences etc.
• Assists in the coordination of peer reviews.
• Maintains Clinical Practice Guideline updates and disseminates to providers.
• Revises protocols, policies and procedures and forms as needed.
• Maintains and creates staff and physician emails.
• Assists with Provider Orientation.
• Maintains CME library and manages the entire CME process.
• Maintains in-service training materials, schedules and sign in sheets.
• Assists in providing information for Grant applications.
• Coordinates development of medical education programs, including speaker programs, symposia and community meetings for related healthcare professionals.
• Corresponds with property management as needed.
• Represents the company in a professional and positive manner at conferences, seminars or meetings.
• Patient Satisfaction Survey process.
• Order and track flu vaccines.
• Performs other assigned duties.

Skills

Calendar management

Documentation

Communication

Microsoft Office

Multi-tasking

Team collaboration

Job description

Comprehensive Community Health Centers, Inc. in Glendale, CA, is seeking an Administrative Assistant to provide high-level administrative support, conduct research, prepare statistical reports, and manage heavy calendars.

This role acts as a liaison between upper management, clinics, and vendors. The position requires the ability to multi-task in a fast-paced environment with changing priorities and excellent written and verbal communication skills.