Medical Administrative Assistant—Physician Support & Scheduling

Beth Israel Lahey Health; Boston (MA); On-site; USD 29,000 - 40,000; Full time

Job summary

Beth Israel Deaconess Medical Center in Boston, MA is seeking an Administrative Assistant to provide comprehensive support to physicians across clinical, academic, research and leadership activities.

Responsibilities include answering calls, scheduling appointments, maintaining records, coordinating referrals, transcribing notes, and preparing materials for meetings; maintain confidentiality and work with EMR systems like CCC and Web OMR.

Qualifications

• High School diploma or GED required.
• Associate’s degree preferred.
• 3–5 years related work experience required.
• Experience with computer systems, including MS Office (Outlook, Word, Excel, PowerPoint or Access).
• Ability to communicate clearly in written and spoken English.

Responsibilities

• Answers and screens telephone calls; takes accurate messages or directs calls.
• Greets and directs patients, families, visitors and staff.
• Schedules patient appointments using scheduling tools.
• Maintains physician’s administrative and clinical calendars.
• Transcribes letters and patient notes; assists with CCC system notes and letters.
• Prepares and distributes materials for meetings and committees.
• Queuing prescriptions for renewal and reviewing medication listings in the EMR (Web OMR).

Skills

Written communication

Oral communication

Customer service

Team work

Education

High school diploma or GED

Associate’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Deaconess Medical Center in Boston, MA is seeking an Administrative Assistant to provide comprehensive support to physicians across clinical, academic, research and leadership activities.

Responsibilities include answering calls, scheduling appointments, maintaining records, coordinating referrals, transcribing notes, and preparing materials for meetings; maintain confidentiality and work with EMR systems like CCC and Web OMR.