Mechanical Projects Coordinator: Admin, Scheduling & Budgeting

Solace Enterprises Pvt Ltd; Rancho Cordova (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Solace Enterprises Pvt Ltd in Rancho Cordova, CA, is seeking a Project Coordinator to support PMs and Account Directors with project setup, documentation, and scheduling. You will serve as liaison between internal teams, vendors, and clients, ensuring timely, accurate administration and compliance.

Responsibilities include preparing RFIs, submittals, change orders, invoices, and progress reports; maintaining records; assisting budgeting and cost control; coordinating meetings, permits, and site

Qualifications

• 2+ years in project coordination, construction, or mechanical contracting.
• Attention to detail and strong communication skills.
• Proficiency in Procore, Bluebeam, MS Project and MS Office.

Responsibilities

• Assist PMs and Account Directors with project setup, scheduling, and documentation.
• Prepare and track RFIs, submittals, change orders, and project closeout documents.
• Maintain project documentation, ensuring accurate record-keeping and compliance.
• Support contract administration, reviewing terms, deliverables, and scope.
• Serve as a point of contact between project teams, vendors, and subcontractors.
• Schedule and coordinate project meetings, documenting meeting minutes and action items.
• Ensure timely communication of updates and potential issues to stakeholders.
• Support project budgeting and cost control efforts, tracking expenses against estimates.
• Assist in preparing progress reports, forecasts, and financial summaries.
• Verify and process invoices, ensuring alignment with project budgets.
• Coordinate equipment rentals, permits, and site access as needed.
• Prepare and track RFIs, submittals, change orders, and project closeout documents.
• Ensure timely communication of updates and potential issues to stakeholders.
• Support in permit submission, acquisition, and sign-off
• Other duties as assigned

Skills

Attention to detail

Strong communication

Strong computer skills

Education

Associate’s or Bachelor’s degree in Construction Management/Mechanical Engineering/Business

Tools

Procore

Bluebeam

MS Project

Excel

Word

Outlook

Accounting software

Job description

Solace Enterprises Pvt Ltd in Rancho Cordova, CA, is seeking a Project Coordinator to support PMs and Account Directors with project setup, documentation, and scheduling. You will serve as liaison between internal teams, vendors, and clients, ensuring timely, accurate administration and compliance.

Responsibilities include preparing RFIs, submittals, change orders, invoices, and progress reports; maintaining records; assisting budgeting and cost control; coordinating meetings, permits, and site