Mechanical Projects Coordinator: Detail-Oriented PM Support

Solace Enterprises, Inc.; Rancho Cordova (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Solace Enterprises, Inc. seeks a detail‑oriented Project Coordinator to support mechanical projects. You will assist PMs, account directors, and the accounting team with project setup, scheduling, documentation, and invoicing.

Responsibilities include RFIs, submittals, change orders, and closeout documents, plus maintaining records and liaising with vendors, subcontractors, and clients to keep projects on track.

Qualifications

• 2+ years in project coordination, construction, or mechanical contracting.
• Attention to detail.
• Strong computer skills.
• Strong communication skills.
• Proficiency in project management software (Procore, Bluebeam, MS Project), Microsoft Office (Excel, Word, Outlook), and basic accounting systems.

Responsibilities

• Assist Project Managers & Account Directors with project setup, scheduling, and documentation.
• Prepare and track RFIs, submittals, change orders, and project closeout documents.
• Maintain project documentation, ensuring accurate record-keeping and compliance.
• Support contract administration, reviewing terms, deliverables, and scope.
• Serve as a point of contact between project teams, vendors, and subcontractors.
• Schedule and coordinate project meetings, documenting meeting minutes and action items.
• Ensure timely communication of updates and potential issues to stakeholders.
• Support project budgeting and cost control efforts, tracking expenses against estimates.
• Assist in preparing progress reports, forecasts, and financial summaries.
• Verify and process invoices, ensuring alignment with project budgets.

Skills

Project coordination

Attention to detail

Strong communication

Computer skills

Education

Associate’s or Bachelor’s degree in Construction Management, Mechanical Engineering, Business, or related field (preferred)

Tools

Procore

Bluebeam

MS Project

Excel

Word

Outlook

Job description

Solace Enterprises, Inc. seeks a detail‑oriented Project Coordinator to support mechanical projects. You will assist PMs, account directors, and the accounting team with project setup, scheduling, documentation, and invoicing.

Responsibilities include RFIs, submittals, change orders, and closeout documents, plus maintaining records and liaising with vendors, subcontractors, and clients to keep projects on track.