Project Coordinator: Efficient Operations & Scheduling

Allied Universal; Livermore (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Eight holidays & paid time off

Retirement plan

Job summary

Allied Universal Technology Services in Livermore, CA seeks a Project Coordinator to provide administrative and project coordination support to branch Project Managers and the Operations/Installation Manager.

You will facilitate workflow processes, organize meetings, track deliverables, and assist with ERP data entry and proposals. Strong communication and organizational skills are essential for success in this fast-paced role.

Qualifications

• High school diploma or equivalent required; higher degrees preferred.
• Strong written and verbal communication skills.
• Experience in project coordination or management preferred.
• Ability to work in fast-paced environment and meet deadlines.

Responsibilities

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items
• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Process shipping and receiving
• Filing and project-related data entry into ERP platform
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform other duties as assigned by management

Skills

Communication skills

Organization

Time management

Team collaboration

Education

High school diploma or equivalent

Associate’s degree preferred

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Allied Universal Technology Services in Livermore, CA seeks a Project Coordinator to provide administrative and project coordination support to branch Project Managers and the Operations/Installation Manager.

You will facilitate workflow processes, organize meetings, track deliverables, and assist with ERP data entry and proposals. Strong communication and organizational skills are essential for success in this fast-paced role.