McAllen - Administrative Assistant

Integrated Community Services; McAllen (TX); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

401K

Vacation

Job summary

South Texas Community Living is hiring a Full-Time Administrative Assistant for the McAllen region to support daily clerical operations at the regional office and day programs. Responsibilities include answering phones, mail, payroll submission, and coordinating purchases and events.

Ideal candidates will have a high school diploma, a valid Texas driver's license, and a clear background/DMV check. Benefits include health insurance after 90 days, a 401K after one year, and vacation accrual

Qualifications

• High school diploma or equivalent is required.
• A valid Texas driver's license is required.
• Clear background check and DMV checks are required.
• No abuse/neglect/exploitation history for elderly or disabled persons.
• No Medicaid fraud history.

Responsibilities

• Answer phones and distribute messages hourly.
• Open and distribute mail daily.
• Collect and organize payroll and related service documentation weekly.
• Submit purchase requests and receipts to corporate office.
• Assist in scheduling events for staff and individuals served.
• Assist in maintaining budgets for purchases.
• Coordinate transportation services for disability clients.
• Assist pre-employment screening and post-hire processing.
• Coordinate outside services for utilities, repairs, etc.
• Coordinate grocery shopping for group homes.

Skills

Phone handling

Reception duties

Payroll docs

Budget assistance

Event scheduling

Transportation coordination

Communication with staff

Verbal communication

Education

High School Diploma or Equivalent

Job description

South Texas Community Living is now hiring a Full-Time Administrative Assistant for our McAllen Region to assist in the daily clerical operations of the regional office, as well as day services in adjacent adult day programs.STCL house and serve over 300 individuals with intellectual disabilities statewide in group homes, natural-residential settings, and in the foster care model from six regional satellite offices.Shift: Monday - FridayHours: 8:00AM - 5:00PMAdministrative Assistant duties include:Office receptionist.Answer phones, distribute phone messages hourly.Open and distribute mail daily.Collect and organize payroll and related service documentation to submit to corporate office weekly.Collect, organize, and submit to corporate office purchase requests and receipts for varying types of purchases.Assist in scheduling a variety of events for employees and individuals served.Assist all personnel in maintaining budgets for a variety of purchases.Assist in securing specialized disability transportation services.Assist in pre-employee screening of applicants and post-hire processing of new employees.Coordinate outside services to address problems with utilities, basic repairs, transportation, etc.Coordinate grocery shopping for group homes.Participate in ongoing communication with employees, corporate staff, parents of individuals served, and other outside service professionals.Benefits:Health Insurance (after 90 days)401K (after 1 year)Vacation (Immediate Accrual - 2 weeks after 1 year, 3 weeks after 5 years)Qualifications:Valid and current Texas Driver's LicenseClear Background CheckClear DMV CheckHigh School Diploma or Equivalent Proof of EducationNo confirmation of Abuse/Neglect/Exploitation of an elderly or disabled personNo history of Medicaid fraud.Apply Online at icltexas.com/careers or In-Person at 913 E Esperanza Ave Ste A, McAllen, TX 78501. Or Call us at 956-631-0045, ext. 6200.South Texas Community Living is an Equal Employment Opportunity Employer.