MavTemp Administrative Assistant - Temp Pool

The University of Texas at Arlington; Arlington (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Texas at Arlington invites applications for the MavTemp Administrative Assistant. This role provides essential administrative support to campus departments, helping manage daily office operations, schedules, and business activities in a busy university setting.

This temporary/casual assignment may last up to 3 months and requires strong organizational skills, proficiency with Microsoft Office, and reliable communication with internal and external stakeholders.

Qualifications

• High school diploma or equivalent with a minimum of two years of experience providing secretarial or administrative support.
• Experience in higher education administrative settings is a plus.

Responsibilities

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the unit and internal and external clients.
• Creates routine correspondence (letters, emails, course syllabi, etc.); submits e-forms; maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the unit, etc.
• Performs other duties assigned.

Skills

Administrative support

Education

Bachelor's degree

Tools

Microsoft Office Suite

PeopleSoft

Job description

About Mavtemp

Looking for a fresh start, new opportunities, or a way to gain valuable experience at UTA? MavTemp is a great place to begin! Our temporary employment program connects talented individuals with a variety of campus departments, allowing you to build skills, gain hands‑on experience, and explore potential pathways to future full‑time opportunities at UTA.

Purpose of Position

About Mavtemp

Looking for a fresh start, new opportunities, or a way to gain valuable experience at UTA? MavTemp is a great place to begin! Our temporary employment program connects talented individuals with a variety of campus departments, allowing you to build skills, gain hands‑on experience, and explore potential pathways to future full‑time opportunities at UTA.

Job Summary

The MavTemp Administrative Assistant provides essential administrative support for campus departments, helping with daily office operations, business activities, and general administrative tasks. This role is ideal for individuals who are organized, adaptable, and eager to gain professional experience in a higher education environment.

This assignment is temporary/casual and may not exceed 3 months.

Essential Functions

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e‑forms; maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to resolving routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

Work Schedule

• Monday through Friday; (work up to 40 hours depending on assignment.)

Benefits Information

Position is benefit eligible: No

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits