Temporary Office Manager (UTemps)

The University of Texas at Austin; Austin (TX); On-site; USD 39,000 - 44,000; Full time

Job summary

The University of Texas at Austin is seeking a Temporary Office Manager (UTemps) to support executive operations on the UT Main Campus. This 40-hour-per-week assignment runs until December 31, 2026, with an immediate start date; the role involves coordinating office operations, event logistics, and facilities/AV tasks to keep programs running smoothly.

Competitive applicants will manage vendor coordination, purchasing requests, and calendar management while maintaining a professional,

Qualifications

• Clerical experience with a Bachelor's degree or one year of clerical work with a High School Diploma or GED.

Responsibilities

• General office operations: printer/paper stock, office supplies ordering.
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes, gifting/wrapping coordination, shipping.
• Facilities/AV: daily power on/off, signage, marquee, conference room.
• Tech vendor coordination: coffee/snack ordering and service, water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests, reconciling receipts.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Skills

Administrative support

Office coordination

Education

Bachelor's degree or equivalent experience

Job description

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. The anticipated end date for this assignment is December 31, 2026.

Job Posting Title

Temporary Office Manager (UTemps)

Hiring Department

UTemp Pool

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until Dec 31, 2026

Location

UT MAIN CAMPUS

Job Details

General Notes

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. The anticipated end date for this assignment is December 31, 2026.

Purpose

To support executive operations.

Responsibilities

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging)
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Required Qualifications

Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's degree. Or, clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.

Preferred Qualifications

Experience initiating projects in Adobe Workfront

Hourly Rate

$30

Working Conditions

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Lifting, pushing, pulling, or standing

Work Shift

• M-F, 8 am to 5 pm
• Additional hours expected to meet deadlines in a fast-paced environment and to support event work as needed.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Cloud. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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