Administrative Assistant I

UT Tyler; Arlington (TX); On-site; USD 21,000 - 29,000; Full time

Job summary

The University of Texas at Arlington is seeking a capable administrative assistant to provide general support in a university unit. You will handle routine duties, maintain records, manage calendars, and coordinate travel while handling confidential materials under supervision.

The role requires strong Microsoft Office skills, effective written and verbal communication, and the ability to manage time and resolve routine problems within established policies.

Qualifications

• High school diploma or equivalent; 2 years admin support experience.
• Prefer a Bachelor's degree in Communications, General Studies, or Business.

Responsibilities

• Addresses and resolves routine problems within the unit; applies internal and external policies during resolution.
• Acts as a liaison between the unit and internal/external clients.
• Creates routine correspondence (letters, emails, syllabi); submits e-forms; maintains files and records.
• Manages calendars for department/manager; schedules meetings and events.
• Coordinates travel arrangements and prepares expense vouchers and reimbursements.
• Performs one or more: reconcile departmental financial accounts; review/approve financial transactions including vouchers, deposits, funds transfers, and Procard reconciliation.
• One or more: act as timekeeper, maintain employee records, track annual appointments for the unit.
• Performs other duties as assigned.

Skills

Microsoft Office

Record keeping

Written & oral communication

Time management

Problem solving

Policy interpretation

Education

High school diploma or equivalent

Bachelor's degree in Communications, General Studies, or Business

Tools

PeopleSoft

Job description

The hourly rate for this position ranges from $18.08 to $18.08. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

Provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material

Essential Functions

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to resolving routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

Work Schedule

• Monday through Friday; 10:00am through 2:00pm

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .