Administrative Assistant I

PeopleAdmin, Inc.; Virginia (MN); On-site; USD 32,000 - 41,000; Full time

Job summary

The University of Texas at Arlington is seeking an Administrative Assistant I to provide high-level administrative support to the Kinesiology department’s undergraduate/graduate programs, centers, and post-award activities. The role requires independent judgment, initiative, and teamwork to ensure efficient office operations.

Responsibilities include post-award grant support, procurement processing, travel/expense documentation, and coordination of meetings, deposits, and catering as needed.

Qualifications

• High school diploma required.
• Four years of secretarial experience or equivalent mix of education and relevant experience.

Responsibilities

• Provide post-award support for grant funding and procurements.
• Process travel and expense reports and reconcile procurement cards.
• Pay research subjects using working funds and maintain accurate bookkeeping.
• Provide administrative support for multiple centers and committees.
• Take minutes and distribute information for department activities.
• Coordinate scholarship payments and manage mail/deliveries.
• Maintain office supplies and copy/imaging equipment; assist as needed.

Skills

Prioritization

Time management

Teamwork

Education

High School Diploma

Tools

Microsoft Office

SharePoint

UT Share

Job description

Position Information

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Number

Posting Number S06120P

Position Title

Department

Department Kinesiology

Location

Location Arlington

Position Status

Position Status Full-time

Work Schedule

Salary Salary is commensurate based on qualifications and relevant experience up to $40,800.

Pay Basis

Pay Basis Monthly

Job Summary

The Administrative Assistant I provides a high level of administrative support for the Department of Kinesiology's Undergraduate/Graduate Programs, the Centers in Kinesiology, and Research Post-Award Activities. The position requires exercise of independent judgment, initiative and teamwork; supporting the mission of the department and ensuring effective and efficient office management.

Essential Duties and Responsibilities

• Provide post-award support on grant funding: purchases on procard or requisitions/purchase orders, processtravel and non-travel expense reports, payment vouchers, and mileage reports. Process and reconcile monthly procurement card statements.
• Pay research subjects on working funds or gift cards, requiring accurate bookkeeping and ensuring compliance.
• Administrative support for the SURPINT , CHLL , Kourage Health, Lil Mavs, MavFit, and BVM Centers - making deposits, parking submissions, providing accesses, APS payments, reserve meeting spaces, arrange logistics and order catering for events, as needed.
• Administrative support for T&P, Undergraduate Curriculum, Grad Studies, and Department Committees - taking minutes and distribution of information.
• Coordination of scholarship payments thru Sharepoint for department scholarships
• Coordinate mail/deliveries, maintain inventory of office supplies, and copy machine.
• Performs other duties assigned.

Minimum Qualifications

• High school diploma.
• Four (4) year of secretarial experience or a equivalent mix of education and relevant experience in similar role.

Preferred Qualifications

• One (1) of upper-level secretarial experience.
• Proficient in the use of Microsoft Office, including Outlook, Word, and Excel.
• Experience working with MyMav, Sharepoint and UT Share.

Knowledge, Skills and Abilities

• Ability to prioritize workload for timely completion of important tasks, and ability to maintain confidentiality.
• Outstanding time management skills are essential.
• Ability to work effectively within a team environment, as well as on their own.

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .

Number of Vacancies

Number of Vacancies 1

Minimum Number of References Required

Minimum Number of References Required 3

Maximum Number of References Accepted

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • PhD or equivalent
• * How many years of experience do you have in an administrative, secretarial or clerical role?
  • None/less than 2 years
  • 3 to 4 years
  • 5 to 6 years
  • 7 years or more

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
• Transcripts

Optional Documents