Administrative Assistant I

The University of Texas at Arlington; Arlington (TX); Sur place; USD 26 174 000 - 31 685 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits

Benefit eligible

Résumé du poste

The University of Texas at Arlington is seeking an administrative assistant to provide general office support and help maintain efficient operations within a department. You will handle routine correspondence, calendar coordination, and travel arrangements while upholding confidentiality and organizational procedures.

The role requires strong Microsoft Office skills, effective written communication, and the ability to manage time and prioritize tasks in a busy academic environment.

Qualifications

• High school diploma or equivalent with at least 2 years of secretarial/administrative support experience.
• Experience with standard office practices and procedures.

Responsabilités

• Provide general administrative support for a business or academic unit under supervision.
• Serve as liaison between the unit and internal/external clients.
• Create routine correspondence and maintain files and records.
• Manage calendars and schedule meetings for department/manager.
• Coordinate travel and prepare expense vouchers.
• Reconcile basic financial transactions as needed.
• Maintain employee records and track appointments as required.
• Perform other duties as assigned.

Connaissances

Microsoft Office

Written communication

Time management

Record keeping

Problem solving

Formation

Bachelor’s degree in Communications/Business/General Studies

Outils

PeopleSoft

Microsoft Office Suite

Description du poste

Purpose of Position

Provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material

Essential Functions

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to resolving routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

Work Schedule

• Monday through Friday; 10:00am through 2:00pm

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits