Administrative Assistant II

The University of Texas at Arlington; Arlington (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Job summary

The University of Texas at Arlington seeks an experienced administrative professional to support department administrators and faculty. You will manage daily office operations, assist with budgets, draft correspondence, and process personnel documents.

The role acts as a liaison to internal and external stakeholders, supporting travel, purchases, and reporting. Candidates should have a high school diploma with several years of administrative experience; a bachelor’s degree is preferred.

Qualifications

• High school diploma or equivalent plus 4 years of progressively responsible secretarial/administrative support experience (or 5 years of equivalent experience and education).
• Bachelor’s degree in a related field is preferred but not required.

Responsibilities

• Oversee daily office operations for a business or academic unit.
• Serve as liaison and point of contact for internal and external clients.
• Assist with budget preparation and procurement processes.
• Process personnel documents and maintain records; assist with travel arrangements and expense reimbursements.
• Ensure compliance with university policies and sponsor guidelines.

Skills

MS Office

Communication

Time management

Problem solving

Education

Bachelor's degree in Communication, General Studies, or Business

Tools

PeopleSoft

Job description

Purpose of Position

Provide administrative support to assist administrators and faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison. Serves as a team member of the Business Services and Operations team in the College of Nursing & Health Innovation Dean’s Office. Supports business operations including hiring faculty, staff, and students; processing travel authorizations and expense reimbursements; purchasing goods and services by using both requisitions and procards; and reconciling projects and cost centers. Collaborates with the Business Operations Managers and College Business Officer. Makes appropriate judgments about business activities in a manner that coincides with university, college, and sponsor policies as they relate to personnel management, purchasing guidelines, research administration and compliance, and college and university reporting.

Essential Functions

• Oversees the daily office operations of a business or academic unit.
• Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
• Serves as the point of contact for office.
• Performs a variety of administrative duties for the department.
• Answers questions and resolves problems regarding the business unit.
• Ensures compliance with internal and external policies and procedures.
• Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
• May perform monthly reconcilement of pro cards.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
• Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
• May act as departmental timekeeper.
• Composes correspondence on behalf of supervisor or under own signature.
• Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• May direct the work of other clerical staff by assigning duties.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions or five (5) years of equivalent experience and education.

Preferred Qualifications

• Bachelors’ degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Skilled in written and oral communication skills.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in applying logical thinking to solve problems or accomplish tasks.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits