Marketing Proposals & Materials Coordinator

HNTB; Kansas City (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

HNTB is seeking a Marketing Support Specialist to organize and maintain marketing materials, assist with prequalification efforts, and support proposals and presentations. Responsibilities include data management, reporting, and cross-team coordination to ensure accuracy and timely delivery.

The role supports marketing staff and requires basic MS Office skills, attention to detail, and the ability to manage multiple projects and deadlines.

Qualifications

• High School Diploma / GED or equivalent.
• Basic researching skills on clients, communities, and markets and able to summarize pertinent information.
• Showing attention to detail by following established document management protocols and templates.
• Managing multiple projects and deadlines with the ability to prioritize.

Responsibilities

• Organizes and maintains marketing materials and data used by marketing staff to develop proposals and presentations (qualifications, staff resumes, boilerplate information, archived files, etc.).
• Leads prequalification efforts and supports qualification/proposal development, compiling and checking information, completing forms and reports for marketing purposes.
• Assists in the proposal close-out process.
• Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information.
• May generate reports on pre-contract status (win/loss), leads and fees analysis, as well as various sales reports, as needed.
• Assists with other duties such as surveys, special projects, research, pre-sell pieces, data entry, award submittals, etc.
• Performs other duties as assigned.

Skills

MS Office

Research skills

Attention to detail

Project prioritization

Education

High School Diploma / GED

Job description

HNTB is seeking a Marketing Support Specialist to organize and maintain marketing materials, assist with prequalification efforts, and support proposals and presentations. Responsibilities include data management, reporting, and cross-team coordination to ensure accuracy and timely delivery.

The role supports marketing staff and requires basic MS Office skills, attention to detail, and the ability to manage multiple projects and deadlines.