Marketing & Proposals Coordinator

Whitman,-Requardt-; Pittsburgh (Allegheny County); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual

Paid holidays

Life Insurance

Disability insurance

Flexible spending accounts

Medical & dependent care

401(k)

Tuition reimbursement

Employee assistance program

Parental leave

Job summary

Whitman, Requardt & Associates, LLP in Pittsburgh, PA seeks a Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other collateral, while providing broad office support. The role supports multiple people and offices, requiring strong writing, organizational, and multi-tasking abilities.

The position is full-time, on-site in Pittsburgh, with responsibilities spanning proposal development, presentations, meetings coordination, and cross-department

Qualifications

• Bachelor’s degree in marketing, English or other relevant degree.
• 0-4 Years of relevant experience.
• Ability to work overtime to meet project deadlines.
• Self-motivated, confident, energetic, and creative.
• Ability to meet tight deadlines.
• Excellent organizational skills.
• Ability to prioritize and multi-task.
• Demonstrated written and oral communication skills.
• Demonstrated ability to work independently and in a team.
• Ability to maintain appropriate interpersonal relationships with employees, peers, and others.

Responsibilities

• Assist with the development and production of proposals.
• Assist with the development of presentations.
• Schedule and assist with facilitation of public meetings and outreach.
• Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices.
• Word process documents and produce reports as needed.
• Assist office staff with administrative needs.
• Schedule and book travel arrangements.
• Schedule and maintain fleet vehicles.
• Organize and plan office functions.
• Schedule and coordinate internal and external meetings.
• Process data and information.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Coordinate lunch and learns.
• Reconcile petty cash.
• Order and maintain office supplies.
• Log shop drawings, submittals, RFIs, and change orders.
• Coordinate and manage workflow according to project deadlines.
• Edit specifications and technical documents.
• Set up and maintain project files.

Skills

Excellent writing

Communication skills

Time management

Detail oriented

Team player

0-4 years experience

Education

Bachelor’s degree in marketing, English or related

Tools

InDesign

Illustrator

Photoshop

Microsoft Office

TEAMS

Job description

Whitman, Requardt & Associates, LLP in Pittsburgh, PA seeks a Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other collateral, while providing broad office support. The role supports multiple people and offices, requiring strong writing, organizational, and multi-tasking abilities.

The position is full-time, on-site in Pittsburgh, with responsibilities spanning proposal development, presentations, meetings coordination, and cross-department