Marketing & Proposals Coordinator

Whitman, Requardt and Associates, LLP; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance

Flexible spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave benefits

Job summary

Whitman, Requardt & Associates, LLP in Pittsburgh, PA is seeking a Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral while providing administrative support. This role supports multiple people and offices and requires writing, editing, and organization to meet tight deadlines.

The position emphasizes collaboration with graphics, project managers, and cross-office staff, with a strong focus on word processing, report

Qualifications

• Bachelor’s degree in marketing, English or other relevant degree.
• 0-4 Years of relevant experience.
• Ability to work overtime to meet project deadlines.
• Self-motivated, confident, energetic, and creative.
• Excellent organizational skills and ability to multi-task.
• Demonstrated written and oral communication skills.
• Proficient in business and technical writing and editing.
• Proficient in desktop publishing software (InDesign, Illustrator, Photoshop).
• Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS.

Responsibilities

• Assist with the development and production of proposals.
• Assist with the development of presentations.
• Schedule and assist with facilitation of public meetings and outreach.
• Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices.
• Word process documents and produce reports as needed.
• Assist office staff with administrative needs.
• Schedule and book travel arrangements.
• Schedule and maintain fleet vehicles.
• Organize and plan office functions.
• Schedule and coordinate internal and external meetings.
• Process data and information.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Coordinate lunch and learns.
• Reconcile petty cash.
• Order and maintain office supplies.
• Log shop drawings, submittals, RFIs, and change orders.
• Coordinate and manage workflow according to project deadlines.
• Edit specifications and technical documents.
• Set up and maintain project files (electronic and hard copies).
• Other duties as assigned.

Skills

Marketing knowledge

Proposal coordination

Written communication

Editing

Organizational skills

Team collaboration

Multitasking

Overtime flexibility

Education

Bachelor's degree in marketing, English or other relevant degree

Tools

InDesign

Illustrator

Photoshop

Microsoft Office

Teams

Job description

Whitman, Requardt & Associates, LLP in Pittsburgh, PA is seeking a Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral while providing administrative support. This role supports multiple people and offices and requires writing, editing, and organization to meet tight deadlines.

The position emphasizes collaboration with graphics, project managers, and cross-office staff, with a strong focus on word processing, report