Proposal & Administrative Coordinator

Whitman, Requardt and Associates, LLP; Mechanicsburg, Northern (Cumberland County, KY); Hybrid; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual & paid holidays

Group life insurance

Flexible spending accounts (Medical &/

401(k) retirement plan

Tuition reimbursement

Employee assistance program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP seeks an Administrative Assistant/Proposal Coordinator for its Mechanicsburg, PA office. The role supports design and technical disciplines with strong organizational and communication skills. Experience in marketing and proposal prep is favored.

The ideal candidate is detail oriented, collaborative, and capable of handling multiple tasks with deadlines in a fast-paced environment. Office software proficiency is required.

Qualifications

• High school diploma or equivalent required; related degree preferred.
• Minimum 3 years experience; engineering/architectural/construction background preferred.
• Proficient in Adobe Creative Suite (InDesign/Acrobat) and Microsoft Office (Word/PowerPoint/Excel/Outlook).
• Strong communication, professional demeanor and positive attitude.

Responsibilities

• Provide administrative support to technical and management teams.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute mail and prepare outgoing packages.
• Answer phones, direct visitors.
• Coordinate supplies for the York office.
• Research information and prepare materials.
• Edit documents and presentations.
• Assist in producing proposals and marketing materials.

Skills

Attention to detail

Communication skills

Team collaboration

Time management

Education

High school diploma or equivalent

Associate/Bachelor’s in Marketing/Communications/English/Journalism or related field

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Office

Job description

Whitman, Requardt & Associates, LLP seeks an Administrative Assistant/Proposal Coordinator for its Mechanicsburg, PA office. The role supports design and technical disciplines with strong organizational and communication skills. Experience in marketing and proposal prep is favored.

The ideal candidate is detail oriented, collaborative, and capable of handling multiple tasks with deadlines in a fast-paced environment. Office software proficiency is required.