Administrative Assistant/Proposal Coordinator

Whitman, Requardt and Associates, LLP; Mechanicsburg, Northern (Cumberland County, KY); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual & paid holidays

Group life insurance

Flexible spending accounts (Medical &/

401(k) retirement plan

Tuition reimbursement

Employee assistance program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP seeks an Administrative Assistant/Proposal Coordinator for its Mechanicsburg, PA office. The role supports design and technical disciplines with strong organizational and communication skills. Experience in marketing and proposal prep is favored.

The ideal candidate is detail oriented, collaborative, and capable of handling multiple tasks with deadlines in a fast-paced environment. Office software proficiency is required.

Qualifications

• High school diploma or equivalent required; related degree preferred.
• Minimum 3 years experience; engineering/architectural/construction background preferred.
• Proficient in Adobe Creative Suite (InDesign/Acrobat) and Microsoft Office (Word/PowerPoint/Excel/Outlook).
• Strong communication, professional demeanor and positive attitude.

Responsibilities

• Provide administrative support to technical and management teams.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute mail and prepare outgoing packages.
• Answer phones, direct visitors.
• Coordinate supplies for the York office.
• Research information and prepare materials.
• Edit documents and presentations.
• Assist in producing proposals and marketing materials.

Skills

Attention to detail

Communication skills

Team collaboration

Time management

Education

High school diploma or equivalent

Associate/Bachelor’s in Marketing/Communications/English/Journalism or related field

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Mechanicsburg, PA, US

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world!

We are currently seeking an experienced Administrative Assistant/Proposal Coordinator to join our dynamic Team in our Mechanicsburg, PA office. This position will play an important role in supporting our design and technical disciplines within Mechanicsburg, PA and companywide. The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities.

Responsibilities:

• Providing administrative assistance as needed to the technical and management team.
• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Obtaining necessary supplies, equipment, and reference materials for the York office.
• Researching information.
• Composing and editing documents and presentations.
• Setting up and maintaining files.
• Assisting in producing proposals and marketing materials and preparation for presentations.
• Preparing staff resumes, project descriptions, and marketing information.
• Working with graphics teams to create figures/graphics and digital collateral.
• Proofreading and editing materials for readability and compliance.

Requirements:

• High school degree or equivalent required, Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field preferred.
• A minimum of 3 years or experience required. Prior experience working in an Engineering, Architectural or Construction industry preferred.
• Must be proficient in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
• Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Strong communication skills, professional demeanor and positive attitude
• Collaborative work style and highly motivated with strong drive to succeed.
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
• Ability to multi-task, meet deadlines and adapt to changing priorities
• Demonstrated ability to work both independently and within a team.
• Willingness to continue to learn and grow technically and professionally within the company
• The ability to work as necessary to meet deadlines, when required

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Leave accrual and paid holidays
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

The expected compensation range for this position is $45,000.00 - $85,000.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)