Marketing/Administrative Assistant

Whitman,-Requardt-; Pittsburgh (Allegheny County); On-site; USD 45,000 - 85,000; Full time

Benefits offered by this job

Leave accrual

Paid holidays

Life Insurance

Disability insurance

Flexible spending accounts

Medical & dependent care

401(k)

Tuition reimbursement

Employee assistance program

Parental leave

Job summary

Whitman, Requardt & Associates, LLP in Pittsburgh, PA seeks a Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other collateral, while providing broad office support. The role supports multiple people and offices, requiring strong writing, organizational, and multi-tasking abilities.

The position is full-time, on-site in Pittsburgh, with responsibilities spanning proposal development, presentations, meetings coordination, and cross-department

Qualifications

• Bachelor’s degree in marketing, English or other relevant degree.
• 0-4 Years of relevant experience.
• Ability to work overtime to meet project deadlines.
• Self-motivated, confident, energetic, and creative.
• Ability to meet tight deadlines.
• Excellent organizational skills.
• Ability to prioritize and multi-task.
• Demonstrated written and oral communication skills.
• Demonstrated ability to work independently and in a team.
• Ability to maintain appropriate interpersonal relationships with employees, peers, and others.

Responsibilities

• Assist with the development and production of proposals.
• Assist with the development of presentations.
• Schedule and assist with facilitation of public meetings and outreach.
• Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices.
• Word process documents and produce reports as needed.
• Assist office staff with administrative needs.
• Schedule and book travel arrangements.
• Schedule and maintain fleet vehicles.
• Organize and plan office functions.
• Schedule and coordinate internal and external meetings.
• Process data and information.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Coordinate lunch and learns.
• Reconcile petty cash.
• Order and maintain office supplies.
• Log shop drawings, submittals, RFIs, and change orders.
• Coordinate and manage workflow according to project deadlines.
• Edit specifications and technical documents.
• Set up and maintain project files.

Skills

Excellent writing

Communication skills

Time management

Detail oriented

Team player

0-4 years experience

Education

Bachelor’s degree in marketing, English or related

Tools

InDesign

Illustrator

Photoshop

Microsoft Office

TEAMS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Marketing/Administrative Assistant

Full Time Pittsburgh, PA, US

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are currently seeking a highly motivated Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral as well as perform administrative and office support activities. This position will provide support to multiple people and offices.

Responsibilities:

Responsibilities include, but are not limited to, reviewing requests for proposals to determine the required format, information, and approach to meeting proposal specifications. In addition, the candidate will coordinate with the graphics team, project manager, and project team to create the elements of the proposal for submission to the client. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills. In addition, the candidate will need to support word processing, report formatting, filing, and other office support duties.

• Assist with the development and production of proposals


• Assist with the development of presentations


• Schedule and assist with facilitation of public meetings and outreach


• Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices


• Word process documents and produce reports as needed


• Assist office staff with administrative needs


• Schedule and book travel arrangements


• Schedule and maintain fleet vehicles


• Organize and plan office functions


• Schedule and coordinate internal and external meetings


• Process data and information


• Distribute incoming mail and prepare outgoing mail and packages


• Field phone calls, receive, and direct visitors


• Coordinate lunch and learns


• Reconcile petty cash


• Order and maintain office supplies


• Log shop drawings, submittals, RFIs, and change orders


• Coordinate and manage workflow according to project deadlines


• Edit specifications and technical documents


• Set up and maintain project files (electronic and hard copies)


• Other duties as assigned

Required Qualifications:

• Bachelor’s degree in marketing, English or other relevant degree required


• 0-4 Years of relevant experience


• Ability to work overtime to meet project deadlines


• Self-motivated, confident, energetic, and creative


• Ability to meet tight deadlines


• Excellent organizational skills


• Ability to prioritize and multi-task


• Demonstrated written and oral communication skills


• Demonstrated ability to work independently and in a team


• Ability and willingness to work cooperatively with and in support of others


• Ability to maintain appropriate interpersonal relationships with employees, peers, and others


• High degree of discretion dealing with confidential information


• Proficient in business and technical writing and editing


• Proficient in desktop publishing software (such as InDesign, Illustrator, Photoshop)


• Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS, and Adobe InDesign

Preferred Qualifications:

• Experience with Deltek Vision


• Experience with proposal coordination


• Experience working for an architecture, engineering, or construction firm

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Leave accrual and paid holidays


• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance


• Flexible spending accounts for medical and dependent care reimbursement


• 401(k) Retirement Plan


• Tuition Reimbursement


• Employee Assistance Program


• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

The expected compensation range for this position is $45,000.00 - $85,000.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)