Marketing Coordinator

HNTB; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

HNTB Total Rewards

Job summary

HNTB is seeking a Marketing Support Specialist to organize and maintain marketing materials, assist pre-qualification efforts, and help produce proposals and presentations for pursuits. The role builds foundational skills in pursuit development, marketing systems, and research within the architecture, engineering, and infrastructure sector.

You will gain experience in marketing operations, systems administration and reporting while supporting staff with data-driven insights.

Qualifications

• High School Diploma / GED or equivalent.
• Bachelor's degree preferred in Marketing, Communications, or Business.
• Strong MS Office and ability to summarize information.
• Excellent attention to detail and organization.
• Ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Organizes and maintains marketing materials and data used by marketing staff for proposals and presentations.
• Leads prequalification efforts and supports qualification/proposal development.
• Assists in the proposal close-out process.
• Administers marketing systems and reports to ensure information accuracy.
• Generates reports on pre-contract status, leads and sales analytics as needed.
• Supports surveys, data entry, award submittals and other tasks.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Researching

Attention to detail

Project management

Communication

Initiative & curiosity

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Adobe Creative Suite

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for providing overall support to members of the marketing department through the collection, organization and maintenance of marketing materials and resources. Activities also include direct support to marketing staff by organizing and producing materials for pre-qualification efforts, proposals or presentations. This role is designed to build foundational skills in pursuit development, marketing systems, research, communications, and marketing operations.

What You'll Do:

• Organizes and maintains marketing materials and data used by marketing staff to develop proposals and presentations (qualifications, staff resumes, boilerplate information, archived files, etc.).
• Leads prequalification efforts and supports qualification/proposal development, compiling and checking information, completing forms and reports for marketing purposes.
• Assists in the proposal close-out process.
• Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information.
• May generate reports on pre-contract status (win/loss), leads and fees analysis, as well as various sales reports, as needed.
• Assists with other duties such as surveys, special projects, research, pre-sell pieces, data entry, award submittals, etc.
• Performs other duties as assigned.

What You'll Need:

• High School Diploma / GED or equivalent

What You'll Bring:

• Using Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint) proficiently.
• Basic researching skills on clients, communities, and markets and ability to summarize pertinent information.
• Showing attention to detail by following established document management protocols and templates.
• Managing multiple projects and deadlines with the ability to prioritize.
• Effective written, verbal, and interpersonal communication skills.
• Initiative and curiosity, with an interest in learning proposal development, business development, marketing systems, and the architecture, engineering, and infrastructure industry.

What We Prefer:

• Bachelor's degree in Marketing, Communications, Journalism, Business or relevant professional experience.
• Experience with Adobe Creative Suite and graphic/document production.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

Locations:

Atlanta, GA, Lake Mary, FL, Miami, FL, Tampa, FL