Marketing Coordinator

HNTB; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

HNTB is seeking a marketing support professional to organize marketing materials, assist in proposal development, and support prequalification activities within the Sales/Marketing Group. The role involves data management, report generation, and collaboration with cross-functional teams.

Requirements include a High School Diploma (Bachelor's preferred) and proficiency with Microsoft Office; familiarity with Adobe Creative Suite is a plus.

Qualifications

• Must have High School Diploma or GED.
• Bachelor's degree preferred in Marketing, Communications, Journalism, or Business.
• Experience with Adobe Creative Suite and graphic/document production is a plus.

Responsibilities

• Organizes and maintains marketing materials and data for proposals and presentations.
• Leads prequalification efforts and supports qualification/proposal development.
• Assists in proposal close-out and marketing systems administration.
• Generates reports on pre-contract status, leads, and fees analysis as needed.
• Performs data entry and other duties as assigned.

Skills

Microsoft Office Suite

Research skills

Documentation discipline

Project management

Communication skills

Curiosity/learning mindset

Education

High School Diploma

Bachelor's degree in Marketing, Communications, Journalism, Business

Tools

Adobe Creative Suite

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What You'll Do

• Organizes and maintains marketing materials and data used by marketing staff to develop proposals and presentations (qualifications, staff resumes, boilerplate information, archived files, etc.).
• Leads prequalification efforts and supports qualification/proposal development, compiling and checking information, completing forms and reports for marketing purposes.
• Assists in the proposal close-out process.
• Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information.
• May generate reports on pre-contract status (win/loss), leads and fees analysis, as well as various sales reports, as needed.
• Assists with other duties such as surveys, special projects, research, pre-sell pieces, data entry, award submittals, etc.
• Performs other duties as assigned.

What You'll Need

• High School Diploma / GED or equivalent

What You'll Bring

• Using Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint) proficiently.
• Basic researching skills on clients, communities, and markets and ability to summarize pertinent information.
• Showing attention to detail by following established document management protocols and templates.
• Managing multiple projects and deadlines with the ability to prioritize.
• Effective written, verbal, and interpersonal communication skills.
• Initiative and curiosity, with an interest in learning proposal development, business development, marketing systems, and the architecture, engineering, and infrastructure industry.

What We Prefer

• Bachelor's degree in Marketing, Communications, Journalism, Business or relevant professional experience.
• Experience with Adobe Creative Suite and graphic/document production.

Locations: Atlanta, GA, Lake Mary, FL, Miami, FL, Tampa, FL

Notice To Third-party Agencies

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Sales/Marketing Group

Equal Employment Opportunity & Disability Accessibility Statement

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at [e-mail] or call 816-527-2600 for assistance. HNTB will make determinations on requests for accommodations on a case-by-case basis.

Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY, may dial 711 in the United States. Instruct the TTY operator to call 888-400-4682 and select option 5 for TTY service. Please indicate to the HNTB agent that you are a candidate seeking assistance in the job application process.

Please note that The HNTB Companies will not accept any resume submitted via this email address. To properly submit your application to the HNTB Companies, and to ensure that our recruiters have immediate access to your resume/CV, please search our open positions online, and apply directly through our careers website.

Thank you for considering HNTB for your career opportunities.

Affirmative Action Policy Statement

HNTB has implemented the following policy as part of its longstanding commitment to compliance with all applicable affirmative action requirements. HNTB agrees to post in conspicuous places, available to employees and applicants for employment, this Aff…

HNTB is a federal contractor subject to Section 4212 of the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended (“Section 4212”) and Section 503 of the Rehabilitation Act of 1973, as amended (“Section 503”). Accordingly, it is HNTB’s policy to take affirmative action to employ and advance in employment protected veterans (disabled veterans, recently separated veterans, Armed Forces Service Medal veterans, or active-duty wartime or campaign badge veterans) and individuals with disabilities at all levels of employment, including the executive level. HNTB also will provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment with a disability, unless the accommodation would impose undue hardship on the operation of HNTB. In order to request a reasonable accommodation, employees should contact the HR Solutions Center at General Policy Inquiry - Employee Center and applicants should contact [e-mail].

HNTB will recruit, hire, train, and promote individuals in all job titles, and will ensure that all other personnel actions are administered, without regard to an individual’s protected veteran or disability status. All employment decisions will be based only on valid job requirements. In addition, employees and applicants shall not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in or may engage in any of the following activities: (1) filing a complaint; (2) assisting or participating in an investigation, compliance evaluation, hearing, or any other activity related to the administration of any Federal, State, or local law requiring equal opportunity for protected veterans or individuals with disabilities; (3) opposing any act or practice made unlawful by Section 4212, Section 503, their implementing regulations, or any other Federal, State, or local law requiring equal opportunity for protected veterans or individuals with disabilities; or (4) exercising any other right protected by Section 4212, Section 503, or their implementing regulations.

The non-confidential portions of the affirmative action program for protected veterans and individuals with disabilities shall be available for inspection upon request by any employee or applicant for employment. These plans are available for review upon request during normal business hours. Any questions or requests to review should be directed to your Human Resources Partner.

As Chief Executive Officer, I fully support our affirmative action program and am committed to the implementation of the company’s affirmative action policy. I have delegated overall responsibility for this policy to the Business Integrity Director. The Manager of HR Compliance & Immigration is responsible for the implementation, auditing, and reporting of this policy and program, assisted by the office’s Human Resources Partner.

HNTB employees must comply with this policy and report any violations of illegal discrimination, as specified in the Integrity Reporting policy.

For Questions or Additional Information

For more information on this policy, please contact the HR Solutions Center, General Policy Inquiry - Employee Center, 888-400-4682.

Robert J. Slimp, CEO