Marketing Administrative Assistant & Events Coordinator

Virginia Community Colleges; Virginia; On-site; USD 56,000 - 62,000; Full time

Job summary

Germanna Community College is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support to the Marketing and Foundation team, handling scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Excellent interpersonal, organizational, and communication skills (both oral and written)
• Excellent problem-solving skills and an ability to learn new systems
• Proficiency in Microsoft Office applications
• Flexibility to work at different locations as needed
• Ability to manage multiple priorities at once and comfortable supporting a fast-paced work environment

Responsibilities

• Proactively manage the Director’s calendar, coordinate department meetings, and prevent scheduling conflicts
• Assist with scheduling and communication for department staff and external partners
• Coordinate travel logistics and reimbursements in a timely and accurate manner; track departmental expenses, manage purchases across multiple budgets, and maintain records aligned with procurement guidelines (including eVA)
• Serve as purchasing liaison for the department and manage vendor relationships, invoices, and procurement for events and sponsored initiatives
• Prepare and distribute meeting agendas and minutes
• Support hiring committees, onboarding, and mentoring of new departmental staff
• Proactively support the planning and execution of college-wide events, recruitment activities, staff retreats, and high-profile outreach engagements
• Organize branded giveaways, swag kits, and promotional materials for internal and external events
• Coordinate logistics for outreach events, including registration, materials, operational support, and partner engagement
• Support development and execution of student/community outreach events by handling logistics related to marketing, registration, and coordination with presenters

Skills

Interpersonal skills

Organizational skills

Communication skills

MS Office

Job description

Germanna Community College is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support to the Marketing and Foundation team, handling scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage multiple priorities in a fast-paced environment.