Marketing Administrative Assistant - Campus Events

Virginia's Community College System; Richmond (VA); On-site; USD 56,000 - 62,000; Full time

Job summary

Germanna Community College is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support, scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position supports hiring committees, onboarding of staff, and coordination of college-wide events and outreach. Telework is subject to change; travel between campuses may be required.

Qualifications

• Excellent interpersonal, organizational, and communication skills (both oral and written).
• Excellent problem solving skills and an ability to learn new systems.
• Proficiency in Microsoft Office applications.
• Flexibility to work at different locations as needed.

Responsibilities

• Proactively manage the Director’s calendar, coordinate department meetings, and prevent scheduling conflicts.
• Assist with scheduling and communication for department staff and external partners.
• Coordinate travel logistics and process travel reimbursements in a timely and accurate manner; track departmental expenses and procurement.
• Serve as purchasing liaison for the department and manage vendor relationships, invoices, and procurement for events and sponsored initiatives.
• Prepare and distribute meeting agendas and minutes.
• Support hiring committees, onboarding, and mentoring of new departmental staff.
• Proactively support planning and execution of college-wide events, recruitment activities, staff retreats, and outreach engagements.
• Organize branded giveaways, swag kits, and promotional materials for events.
• Coordinate logistics for outreach events, including registration and partner engagement.
• Support development and execution of student/community outreach events with marketing and registration.
• Support communications efforts, including submitting event listings and coordinating media vendors.
• Provide operational support for social media engagement, outreach promotion, and student recruitment efforts.

Skills

Interpersonal skills

Organizational skills

Written communication

Microsoft Office

Problem solving

Multitasking

Tools

eVA

Job description

Germanna Community College is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support, scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position supports hiring committees, onboarding of staff, and coordination of college-wide events and outreach. Telework is subject to change; travel between campuses may be required.