Strategic Executive Assistant to VP of Advancement

Virginia's Community College System; Richmond (VA); On-site; USD 56,000 - 62,000; Full time

Job summary

Germanna Community College in Fredericksburg, VA seeks an Executive Assistant for the Vice President of Institutional Advancement. This role provides high‑level administrative, operational, and technical support, managing calendars, correspondence, and sensitive donor data while coordinating board activities and advancement software.

Responsibilities include data administration in Raiser's Edge NXT, GiveSmart, and BoardEffect, procurement and financial controls, and process improvements.

Qualifications

• Demonstrated success providing executive-level support, preferably within higher education, philanthropy, or nonprofit sectors.
• Strong expertise in Microsoft 365 and experience administering specialized databases (e.g., Raiser’s Edge NXT, GiveSmart, or BoardEffect).
• Knowledge of basic purchasing, accounts payable, and budget tracking under compliance controls.
• Exceptional written and interpersonal communication skills, with a proven ability to handle sensitive donor and financial information with complete confidentiality.
• Commitment to providing courteous, inclusive, and respectful service to internal and external stakeholders of diverse backgrounds.

Responsibilities

• Manage complex executive calendars, schedule high-level constituent meetings, and prepare briefing materials.
• Draft, edit, and proofread high-visibility correspondence, presentations, and reports with accuracy.
• Serve as trusted proxy for the Vice President; attend select meetings to gather insights and maintain continuity.
• Monitor action items and maintain tracking systems for deliverables and approvals.
• Coordinate board/committee meetings, notices, agendas, and minutes; administer workflows and digital board books.

Skills

Executive support

Microsoft 365

Donor database management

Written & interpersonal communication

Confidentiality & data handling

Tools

Raiser’s Edge NXT

GiveSmart

BoardEffect

Job description

Germanna Community College in Fredericksburg, VA seeks an Executive Assistant for the Vice President of Institutional Advancement. This role provides high‑level administrative, operational, and technical support, managing calendars, correspondence, and sensitive donor data while coordinating board activities and advancement software.

Responsibilities include data administration in Raiser's Edge NXT, GiveSmart, and BoardEffect, procurement and financial controls, and process improvements.