Marketing Admin & Events Coordinator

Commonwealth of VA Careers; Virginia; On-site; USD 56,000 - 62,000; Full time

Job summary

Germanna Community College in Virginia is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support, handling scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position supports the Marketing and Foundation teams, assists with travel logistics, expenses, and procurement in line with eVA guidelines, and helps manage meetings and outreach activities.

Qualifications

• Excellent interpersonal, organizational, and communication skills.
• Proficiency in Microsoft Office applications.
• Flexibility to work at different locations as needed.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Proactively manage the Director’s calendar, coordinate department meetings, and prevent scheduling conflicts.
• Assist with scheduling and communication for department staff and external partners.
• Coordinate travel logistics and process travel reimbursements; track departmental expenses and procurements.
• Serve as purchasing liaison for the department and manage vendor relationships for events and initiatives.
• Prepare and distribute meeting agendas and minutes.
• Support hiring committees, onboarding, and mentoring of new staff.
• Plan and coordinate college-wide events and outreach activities.
• Assist with marketing communications, including event listings and media coordination.

Skills

Interpersonal skills

Organizational skills

Written & verbal communication

Microsoft Office

Multi-tasking

Flexibility

Tools

eVA

Job description

Germanna Community College in Virginia is seeking a full-time Administrative Assistant for the Marketing Department. The role provides high-level administrative support, handling scheduling, procurement, communications, and event coordination to ensure smooth day-to-day operations.

The position supports the Marketing and Foundation teams, assists with travel logistics, expenses, and procurement in line with eVA guidelines, and helps manage meetings and outreach activities.