Business Office Manager

Virginia's Community College System; Richmond (VA); On-site; USD 93,000 - 104,000; Full time

Job summary

Germanna Community College in Virginia is seeking a full-time Business Office Manager to lead the financial operations, integrating accounting and student accounts to ensure fiscal integrity and service excellence. The role directs daily activities, supervises staff, and assists the Director of Finance with budgeting and audits.

The position requires strong leadership, knowledge of GASB and ARMICS, and the ability to implement efficient policies.

Qualifications

• Proven leadership and staff development experience.
• Knowledge of GASB, VCCS policies, and ARMICS.
• Ability to translate policies into efficient procedures.
• Expertise in business process improvement and change management.
• Strong communication, collaboration, analytical, and problem-solving skills.

Responsibilities

• Lead and supervise Business Office staff with a focus on growth.
• Oversee daily Business Office activities: cashiering, reconciliations, deposits.
• Coordinate staff scheduling and workload distribution.
• Implement financial policies; propose updates to Finance Director.
• Conduct complex financial analysis and reporting.
• Support year-end closing and audit coordination.

Skills

Leadership

Supervisory skills

Communication

Analytical skills

Problem-solving

Tools

Cardinal

AIS

SIS

Job description

Working Title Business Office Manager Role Title Financial Services Manager I Role Code 19034-SW FLSA Exempt Pay Band 05 Position Number 29700032 Agency Germanna Community College Division Germanna Community College (Div) Work Location Orange - 137 Hiring Range $93,224-$103,583 Annually, Plus Full State Benefits Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday: 8:00 A.M-4:30 P.M.

Or as scheduled

Sensitive Position No Job Description

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

Germanna Community College is seeking a full-time Business Office Manager. The Business Office Manager provides leadership and oversight for Germanna’s financial operations, integrating accounting and student accounts functions to ensure fiscal integrity, compliance, and service excellence. The position directs day-to-day Business Office operations, supervises accounting and student accounts staff, and supports the Director of Finance in budgeting, financial reporting, internal control, and audit coordination.

Major Duties Responsibilities

• Leads and supervises assigned Business Office staff with a focus on professional growth, collaboration, and succession planning.
• Oversee daily Business Office activities, including cashiering, reconciliations, deposits, disbursements, and student accounts.
• Coordinate staff scheduling, cross-training, and workload distribution to ensure service continuity.
• Implement and enforce College and VCCS financial policies and procedures; recommend updates to the Director of Finance when operational changes or improvements are identified.
• Conduct complex financial analysis, research, and reporting to support strategic decision-making.
• Ensure effective management of student billing, payment processing, refunds, and collections in accordance with VCCS and Department of Accounts requirements.
• Identify opportunities to enhance internal controls and lead ARMICS testing, certification, and improvement initiatives.
• Serve as the secondary point of contact for internal and external auditors on non-routine or complex matters.
• Support the Director of Finance in year-end closing activities by preparing reconciliations, schedules, and supporting documentation; coordinate internally to ensure required materials are provided accurately and timely for submission by the Director of Finance.
• Coordinate resolution of escalated issues requiring cross-departmental collaboration or discretion.
• Model and promote continuous improvement, innovation, and customer service excellence.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Proven leadership and supervisory skills with emphasis on coaching and development.
• Knowledge of higher education finance, GASB, VCCS fiscal policies, and ARMICS requirements.
• Ability to interpret and apply complex financial and administrative policies, and to translate policy requirements into efficient operational procedures
• Expertise in business process improvement and change management.
• Ability to manage multiple complex projects with competing deadlines.
• Ability to evaluate, design, and implement effective internal controls.
• Exceptional communication, collaboration, analytical, and problem-solving skills.

Additional Considerations

• Experience in fund accounting in a higher education environment
• Experience documenting and evaluating internal controls.
• Experience with Commonwealth of Virginia policies and systems such as Cardinal, AIS, and/or SIS.
• CPA OR CGFM

Operation of a State Vehicle No Supervises Employees Yes Required Travel

Travel between campuses can be required.

Contact Name Joshua Cave Email [e-mail] Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102775