Marina Office & Accounting Manager

TopSide Marinas; Galveston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

TopSide Marinas seeks an Office Manager to bridge Operations and Corporate Accounting, handling accounts payable, vendor setup, deposits, and inventory compliance in Molo. This role requires cross-team collaboration and attention to detail.

You will work five days a week, eight hours daily, with possible seasonal schedule changes at management discretion. Proficiency in Excel and familiarity with accounting software are essential for success.

Qualifications

• Minimum of five years of experience in bookkeeping or similar administrative function.
• Ability to work with integrity, maintain a positive attitude, and strong organizational skills.
• Advanced proficiency in Microsoft Excel is preferred.
• Experience with POS systems and QuickBooks Online, Ramp, Bill.com, or Molo is preferred.
• Professional conduct and strong communication skills.

Responsibilities

• Serve as point of contact for Operations Team and Corporate Accounting on timecard supervisory in ADP and office accounting tasks.
• Lead retail, bait, and fuel inventory reconciliations, counts, coding, and scheduling.
• Record day-to-day financial transactions in Molo promptly.
• Verify on-site inventory for sale is logged in Molo; maintain ship store and bait camp inventory records.
• Assist Operations in dock walk, rent roll, and occupancy reports; onboard new employees with HR.
• Process AR/AP, vendor invoices, payments, deposits, and tax forms.
• Conduct daily banking activities and assist with cash reconciliations.
• Support HR in posting jobs, reviewing candidates, and new-hire paperwork.

Skills

Bookkeeping

Microsoft Excel

Administrative skills

ADP

Tools

Molo

ADP

QuickBooks Online

Ramp

Bill.com

POS systems

Job description

TopSide Marinas seeks an Office Manager to bridge Operations and Corporate Accounting, handling accounts payable, vendor setup, deposits, and inventory compliance in Molo. This role requires cross-team collaboration and attention to detail.

You will work five days a week, eight hours daily, with possible seasonal schedule changes at management discretion. Proficiency in Excel and familiarity with accounting software are essential for success.