Manufacturing Support Administrative Coordinator

AAON; Tulsa (OK); On-site; USD 32,000 - 48,000; Full time

Job summary

AAON is seeking an Administrative Assistant to support the Director of Manufacturing and his team. This role helps keep the team organized and allows them to focus on more advanced tasks. Responsibilities vary daily based on business needs and priorities.

You will handle phones, greet visitors, schedule meetings, prepare memos and reports, and maintain filing systems. Strong organization, communication, and teamwork are essential in our manufacturing setting.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint, Access).
• HS/GED required; associate or trade school preferred.
• Experience in accounting/budgeting preferred.
• Experience in a manufacturing environment preferred.
• Excellent communication and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping as needed
• Ability to work independently and as part of a team
• Accounting/budget experience is preferred
• Strong organizational skills
• Ability to operate office equipment
• Excellent verbal and written communication skills
• Experience in an office/manufacturing environment
• Excellent interpersonal skills
• Ability to interact with the business industry and staff members

Skills

Organizational skills

Communication skills

Team player

Confidentiality

Adaptability

Education

HS/GED

Associate degree or Trade school

Tools

MS Office Suite

Job description

AAON is seeking an Administrative Assistant to support the Director of Manufacturing and his team. This role helps keep the team organized and allows them to focus on more advanced tasks. Responsibilities vary daily based on business needs and priorities.

You will handle phones, greet visitors, schedule meetings, prepare memos and reports, and maintain filing systems. Strong organization, communication, and teamwork are essential in our manufacturing setting.