Manufacturing Support Administrative Assistant

AAON; Tulsa (OK); On-site; USD 32,000 - 48,000; Full time

Job summary

AAON is seeking an Administrative Assistant to support the Director of Manufacturing and his team. This role helps keep the team organized and allows them to focus on more advanced tasks. Responsibilities vary daily based on business needs and priorities.

You will handle phones, greet visitors, schedule meetings, prepare memos and reports, and maintain filing systems. Strong organization, communication, and teamwork are essential in our manufacturing setting.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint, Access).
• HS/GED required; associate or trade school preferred.
• Experience in accounting/budgeting preferred.
• Experience in a manufacturing environment preferred.
• Excellent communication and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping as needed
• Ability to work independently and as part of a team
• Accounting/budget experience is preferred
• Strong organizational skills
• Ability to operate office equipment
• Excellent verbal and written communication skills
• Experience in an office/manufacturing environment
• Excellent interpersonal skills
• Ability to interact with the business industry and staff members

Skills

Organizational skills

Communication skills

Team player

Confidentiality

Adaptability

Education

HS/GED

Associate degree or Trade school

Tools

MS Office Suite

Job description

Job Summary:The Administrative Assistant, is responsible for supporting the Director of Manufacturing and his team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of the Administrative Assistant revolves around supporting others as needed. On any given day, the main job tasks may vary according to business needs.

Essential Responsibilities / Activities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping as needed
• Ability to work independently and a part of a team a must
• Accounting/budget experience is preferred.
• Strong organizational skills.
• Ability to implement standard office and able to operate office equipment.
• Excellent verbal and written communication skills.
• Previous successful experience in an office/manufacturing environment.
• Excellent interpersonal skills.
• Ability to effectively interact with the business industry and staff members.

Education Requirements

• Computer skills: Proficient with MS Office applications (Word, Excel, PowerPoint, and Access).
• HS/GED Graduate.
• Associate or Trading school preferred

Essential Mental Functions

• Ability to access, input, and retrieve information from the computer
• Ability to communicate effectively with all levels of the organization
• Ability to adapt to changes due to business needs
• Ability to maintain confidentiality is a MUST

Essential Physical Functions

• Lift up to 25 lbs.
• Climbing
• Stooping
• Sitting for prolonged periods
• Requires frequent visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.