Manufacturing Support Administrative Assistant

Aaon Coil Products Inc.; Tulsa (OK); On-site; USD 35,000 - 45,000; Full time

Job summary

Aaon Coil Products Inc. in Tulsa, OK seeks an Administrative Assistant to support the Director of Manufacturing and team, helping keep operations organized and enabling higher-priority work.

Responsibilities include phone reception, calendar management, meeting coordination, document preparation, filing, basic bookkeeping, and ensuring clear communication across the facility. This role demands strong organizational and interpersonal skills, with prior office/manufacturing experience preferred.

Qualifications

• HS/GED required with associate/trade school preferred.
• Proficient with MS Office applications.
• Experience in an office/manufacturing environment is a plus.
• Strong organizational and communication skills.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Create and maintain filing systems, both electronic and physical.
• Manage accounts and perform bookkeeping as needed.

Education

HS/GED

Associate or Trade school

Tools

MS Office

Job description

Job Description: Job Summary: The Administrative Assistant, is responsible for supporting the Director of Manufacturing and his team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of the Administrative Assistant revolves around supporting others as needed. On any given day, the main job tasks may vary according to business needs.

Essential Responsibilities/Activities:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping as needed
• Ability to work independently and a part of a team a must
• Accounting/budget experience is preferred.
• Strong organizational skills.
• Ability to implement standard office and able to operate office equipment.
• Excellent verbal and written communication skills.
• Previous successful experience in an office/manufacturing environment.
• Excellent interpersonal skills.
• Ability to effectively interact with the business industry and staff members.

Education Requirements:

Computer skills: Proficient with MS Office applications (Word, Excel, PowerPoint, and Access). HS/GED Graduate. Associate or Trading school preferred

Essential Mental Functions:

Ability to access, input, and retrieve information from the computer Ability to communicate effectively with all levels of the organization Ability to adapt to changes due to business needs Ability to maintain confidentiality is a MUST

Essential Physical Functions:

Lift up to 25 lbs. Climbing Stooping Sitting for prolonged periods Requires frequent visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure.

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

At AAON and BASX, we’re driven by a shared commitment to innovation, performance, and sustainability. Since 1988, AAON has been at the forefront of the HVAC industry, delivering cutting-edge solutions for commercial and industrial indoor environments. Since joining forces with AAON in 2021, BASX has built on that foundation with highly engineered, custom solutions for critical environments—including cleanrooms, data centers, and laboratories—where precision and reliability matter most. Together, we design and manufacture highly configurable systems tailored to each application, ensuring our customers achieve exceptional efficiency, performance, and long-term value. Join us in shaping smarter, more sustainable environments for the future.