Manufacturing Admin Assistant: Scheduling & Support

AAON, Inc.; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

AAON, Inc. in Tulsa, OK seeks an Administrative Assistant to support the Director of Manufacturing and his team, helping them stay organized and focus on more advanced responsibilities.

Responsibilities include answering phones, greeting visitors, scheduling appointments, maintaining calendars, coordinating meetings, handling mail, drafting memos and reports, filing, and basic bookkeeping. Strong communication and teamwork are essential.

Qualifications

• Proficient with MS Office applications (Word, Excel, PowerPoint, Access).
• HS/GED graduate; associate degree or trading school preferred.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports.
• Create and maintain filing systems (electronic and physical).
• Manage accounts and perform bookkeeping as needed.
• Work independently and as part of a team.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Independence

Teamwork

Education

HS/GED

Associate degree or trade school preferred

Tools

MS Office

Excel

PowerPoint

Access

Job description

AAON, Inc. in Tulsa, OK seeks an Administrative Assistant to support the Director of Manufacturing and his team, helping them stay organized and focus on more advanced responsibilities.

Responsibilities include answering phones, greeting visitors, scheduling appointments, maintaining calendars, coordinating meetings, handling mail, drafting memos and reports, filing, and basic bookkeeping. Strong communication and teamwork are essential.