Manufacturing Operations Coordinator

Aston Carter; Minneapolis (MN); Presencial; USD 43.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

PTO / Vacation or Sick Leave

Descripción de la vacante

Aston Carter seeks an Administrative Specialist in Minneapolis, MN to support purchasing, project coordination, customer service, order management, and office administration in a dynamic manufacturing environment. This role connects customers, vendors, production teams, and internal departments to keep operations moving smoothly.

The position emphasizes organization, multitasking, attention to detail, and clear communication.

Formación

• 5+ years of administrative experience within a manufacturing, operations, industrial, or related environment.

Responsabilidades

• Purchasing & Order Management: Create and issue purchase orders through the company's MRP system; Process vendor acknowledgments and verify order accuracy; Maintain pricing, delivery schedules, and order information within company systems; Coordinate with suppliers to ensure on-time delivery of materials and resolve order discrepancies; Manage online parts orders through the CRM platform.
• Customer & Vendor Support: Serve as a primary point of contact for order status updates, shipment tracking, and delivery information; Respond to customer inquiries and assist with order-related questions; Maintain professional communication with customers, vendors, freight providers, and internal teams; Assist in resolving shipping and delivery issues.
• Project Coordination: Set up and maintain projects using CRM and estimating system information; Track project timelines, milestones, shipments, and delivery schedules; Communicate project updates with manufacturing teams and vendors; Coordinate billing-related communication between Manufacturing and Finance teams.
• Administrative Support: Maintain project, fabrication, and operational documentation; Perform accurate data entry and ensure records remain current; Organize and archive project closeout documentation; Coordinate office, facility, safety, and PPE supply purchases; Manage incoming mail and shipping activities.
• Internal Operations Support: Assist with employee communications, company postings, and recognition initiatives; Support onboarding and offboarding activities; Track software licenses and coordinate with third-party IT vendors; Participate in process improvement projects and training initiatives as needed.

Conocimientos

Detail-oriented

Multitasking

Communication

Microsoft Office

System navigation

Herramientas

ERP

MRP

CRM

Descripción del empleo

Aston Carter seeks an Administrative Specialist in Minneapolis, MN to support purchasing, project coordination, customer service, order management, and office administration in a dynamic manufacturing environment. This role connects customers, vendors, production teams, and internal departments to keep operations moving smoothly.

The position emphasizes organization, multitasking, attention to detail, and clear communication.