SAP Order Entry & Logistics Coordinator

Talentify; O'Fallon (IL); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

Health Savings Account (HSA)

Time Off / PTO

Job summary

Aston Carter is seeking an Office Coordinator to support a busy manufacturing facility with SAP order entry, invoicing, and basic accounting tasks. The role emphasizes preparation for SAP go-lives, accurate data entry, and smooth shipment processing.

This is an in-office position working with the operations and transportation teams. The ideal candidate will have hands-on SAP experience, solid Excel skills, and the ability to coordinate with multiple internal and external stakeholders in a

Qualifications

• Recent hands-on experience with SAP in a manufacturing setting.
• At least a few years of administrative experience in a facility environment.
• Proficiency with Microsoft Excel for data entry and basic reporting.
• Strong communication skills via Microsoft Outlook.
• High attention to accuracy in order entry, invoicing and documentation.
• Solid organizational abilities to manage multiple tasks.
• Ability to work independently and as part of a team in a fast-paced setting.

Responsibilities

• Enter customer orders accurately into SAP and keep information up to date.
• Support transportation coordination by assisting with route settlements and shipping docs.
• Prepare and process customer invoices promptly and accurately.
• Assist with basic accounts payable and accounts receivable activities as needed.
• Use Excel for data entry, tracking, and reporting tasks.
• Communicate effectively via Outlook with internal teams, customers, and partners.
• Provide general administrative support to the General Manager to keep the facility running smoothly.
• Maintain organized records and files related to orders, shipments, invoices, and other docs.
• Collaborate with colleagues in office and manufacturing to support three primary customer accounts.
• Assist with other basic office duties as needed to support operations.

Skills

Attention to detail

Organizational skills

Teamwork

Communication

Tools

SAP

Excel

Outlook

Job description

Aston Carter is seeking an Office Coordinator to support a busy manufacturing facility with SAP order entry, invoicing, and basic accounting tasks. The role emphasizes preparation for SAP go-lives, accurate data entry, and smooth shipment processing.

This is an in-office position working with the operations and transportation teams. The ideal candidate will have hands-on SAP experience, solid Excel skills, and the ability to coordinate with multiple internal and external stakeholders in a