Mandarin-English Executive Assistant — Calendar & Ops

American Lending Center Holdings Inc.; Irvine (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

American Lending Center Holdings Inc. is seeking a proactive Executive Assistant to provide direct administrative and operational support to a senior executive in Irvine, CA.

The role requires exceptional organization, urgency in handling multiple priorities, and strong communication in both Mandarin and English. You will manage calendars, coordinate meetings, prepare materials, and track action items to ensure commitments are completed on time.

Qualifications

• Fluency in Mandarin Chinese and English is required with strong written and verbal skills.
• Exceptional organizational and time-management abilities for high-priority tasks.
• Ability to draft concise communications and manage confidential information.
• Experience supporting executives or senior leadership is preferred.

Responsibilities

• Manage a complex executive calendar with scheduling, prioritization, and meeting coordination.
• Coordinate internal and external meetings, logistics, and travel arrangements as needed.
• Screen and organize emails to surface time-sensitive matters for executives.
• Prepare meeting agendas, briefing materials, presentations, and reports.
• Track action items and deadlines, ensuring follow-up and completion.
• Anticipate scheduling conflicts and respond quickly to changing priorities.
• Communicate with stakeholders on behalf of the executive and maintain confidentiality.
• Draft and proofread professional emails and executive correspondence.
• Maintain organized records and meeting notes; support special projects as assigned.

Skills

Bilingual Mandarin and English

Organizational skills

Time management

Attention to detail

Communication

Prioritization

Discretion

Interpersonal skills

MS Office / Outlook / Teams

Tools

Microsoft Office Suite

Outlook

Teams

Job description

American Lending Center Holdings Inc. is seeking a proactive Executive Assistant to provide direct administrative and operational support to a senior executive in Irvine, CA.

The role requires exceptional organization, urgency in handling multiple priorities, and strong communication in both Mandarin and English. You will manage calendars, coordinate meetings, prepare materials, and track action items to ensure commitments are completed on time.