Administrative Assistant

ClinLab Solutions Group; Connecticut; On-site; USD 40,000 - 65,000; Full time

Job summary

ClinLab Solutions Group is seeking a detail-oriented Administrative Assistant fluent in Mandarin and English to support leadership and research teams with a range of administrative and operational tasks. The role requires strong organization, communication, and the ability to manage multiple priorities in a dynamic environment.

Responsibilities include calendar management, meeting coordination (virtual and in-person), travel logistics, expense processing, event planning, records management, and

Qualifications

• Fluency in Mandarin Chinese and English with strong written and verbal communication.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with Zoom and Microsoft Teams for meetings.
• Discretion handling confidential information.
• Ability to work independently and with teams in fast-paced settings.
• Experience in biotech/healthcare environments is a plus.
• Experience coordinating international meetings is preferred.

Responsibilities

• Coordinate and manage calendars, appointments, and meeting schedules for team members and leadership.
• Organize and facilitate both virtual and in-person meetings, including preparing agendas and documenting meeting notes as needed.
• Serve as a communication liaison, supporting interactions with internal teams, external partners, vendors, and consultants.
• Arrange travel logistics, process expense reports, and assist with meeting planning and logistics.
• Maintain accurate records, support document preparation, and manage administrative tracking and filing systems.
• Assist in planning and executing company events, scientific meetings, and conferences.
• Oversee office supply inventory, equipment maintenance, and general office organization.
• Translate and facilitate communications between Mandarin and English speakers, ensuring clear and effective collaboration.

Skills

Mandarin Chinese

English

Organization

Time management

Multitasking

Communication

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Job description

Seeking a detail-oriented Administrative Assistant fluent in Mandarin and English to support leadership and research teams with a variety of administrative and operational tasks. This role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a dynamic environment.

Responsibilities:

• Coordinate and manage calendars, appointments, and meeting schedules for team members and leadership.
• Organize and facilitate both virtual and in-person meetings, including preparing agendas and documenting meeting notes as needed.
• Serve as a communication liaison, supporting interactions with internal teams, external partners, vendors, and consultants.
• Arrange travel logistics, process expense reports, and assist with meeting planning and logistics.
• Maintain accurate records, support document preparation, and manage administrative tracking and filing systems.
• Assist in planning and executing company events, scientific meetings, and conferences.
• Oversee office supply inventory, equipment maintenance, and general office organization.
• Translate and facilitate communications between Mandarin and English speakers, ensuring clear and effective collaboration.

Qualifications:

• Associate's or Bachelor's degree, or equivalent administrative experience.
• Fluency in both Mandarin Chinese and English, with strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with collaboration platforms such as Zoom and Microsoft Teams.
• Professional, reliable, and able to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in biotechnology, healthcare, or scientific research environments is a plus.
• Experience coordinating international meetings and communications is preferred.