Manager-Physician Payroll and Accounts Payable

Eisenhower Medical Center; United States; On-site; USD 94,000 - 143,000; Full time

Job summary

Eisenhower Medical Associates seeks a Manager of Payroll and Accounts Payable to lead payroll and AP operations, ensuring accuracy, compliance, and efficiency for a CA-based physician group of 360+ providers. Responsibilities include streamlining payroll codes, optimizing system configuration, and overseeing daily operations.

Required: Bachelor’s degree in Accounting/Finance/Business Administration, 7 years payroll leadership, and knowledge of federal and California payroll laws.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or related field required.
• Seven (7) years of progressive payroll experience with leadership responsibilities.
• Healthcare/provider payroll experience and ADP Workforce Now experience preferred.

Responsibilities

• Oversee end-to-end payroll operations for a complex physician compensation environment.
• Ensure accurate, timely payroll processing and compliance with federal and CA laws.
• Manage accounts payable processes including invoices, expenses, and vendor communications.
• Lead and mentor payroll staff to drive accountability and continuous improvement.
• Maintain internal controls and audit readiness for payroll and AP.

Skills

Advanced Excel

Confidentiality

General ledger

Payroll laws (CA & federal)

Workday payroll

Kronos

Written & verbal communication

Education

Bachelor’s degree in Accounting/Finance/Business Admin

Tools

ADP Workforce Now

Workday

Job description

Default Work Shift: Day (United States of America) Hours: 40 Salary range: $45.20 - $68.65 Schedule: Full Time Shift Hours: 8 Hour employee Department: Administration (Clinic Division)

Job Objective

Eisenhower Medical Associates is seeking a Manager of Payroll and Accounts Payable to lead and oversee the payroll and accounts payable functions, including daily operations, compliance, reporting, and process improvement. Responsible for ensuring payroll and accounts payable is accurate, compliant, and efficient. Will address current process gaps, optimize system configuration, and streamline payroll codes and structures to improve accuracy, efficiency, and scalability. The payroll environment supports a California based physician group of over 360 providers.

Job Description

Education: Required: Bachelor’s degree in Accounting, Finance, Business Administration or related field

Licensure/Certification

Preferred: Certified Payroll Professional or similar certification

Experience

Required: Seven (7) years of progressive payroll experience, including leadership responsibilities

Preferred: Healthcare and/or provider payroll experience; ADP Workforce Now payroll system experience

Reports To: Director-Human Resources and Administrative Services

Supervises: Physician Employment Specialist

Ages of Patients: N/A

Blood Borne Pathogens: Minimal/ No Potential

Skills, Knowledge, Abilities

Advanced Excel skills, including reconciliations, large datasets, and analysis, Maintains confidentiality & pride in workmanship, Proven ability to manage and sustain payroll operations in a complex environment, Strong grasp of general ledger tasks, and standard accounting principles, Strong knowledge of federal and California payroll laws and tax reporting, Thorough knowledge of California State and Federal Wage and Hour Laws, Thorough knowledge of computerized Time and Attendance and Payroll/HR systems - Workday payroll and Kronos, Written and verbal communication skills

Essential Responsibilities

1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Oversees end-to-end payroll operations in a complex physician compensation environment, including base salaries, multiple bonus calculation methodologies, numerous cost centers, and pay types.
3. Ensures accurate, timely, and reliable payroll processing.
4. Administers reimbursement workflows for travel, relocation, licensure/certification renewals, and continuing medical education in an accurate and timely manner.
5. Monitors payroll performance, issues, and operational risks.
6. Oversees integration of timekeeping system with payroll system.
7. Implements cross-training to strengthen team coverage and continuity.
8. Works with employees to establish 401(K) contributions, coordinating payroll deductions, company match funding, and timely posting to participant’s 401(K) accounts.
9. Communicates effectively with internal and external stakeholders.
10. Ensures compliance with federal, California State, and local payroll tax regulations.
11. Manages bimonthly, quarterly, and annual payroll tax filings, reconciliations and reporting, including W-2s, 941s, and state filings.
12. Ensures 401(k) compliance by accurately withholding employee elected deferral amounts, calculating correct employer match contributions, and remitting funds to the retirement plan provider on strict deadlines to prevent Department of (DOL) and IRS violations. Set up 401(K) loans in payroll system for appropriate repayment.
13. Monitors regulatory changes and implement necessary updates.
14. Leads, develops, and mentors payroll support staff to drive accountability and continuous improvement.
15. Establishes best practices and standard operating procedures.
16. Provides oversight and guidance on payroll processes.
17. Reviews payroll outputs for accuracy and reasonableness prior to processing.
18. Partners with internal stakeholders on payroll-related matters.
19. Identifies discrepancies or trends that may affect financial reporting or workforce costs.
20. Establishes and maintains internal controls over payroll processing.
21. Ensures audit readiness with appropriate documentation.
22. Mitigates risks related to overpayments, misclassification, and compliance gaps.
23. Proficient using payroll related systems including ADP, Concur, Quick Books. Work with system vendors to ensure optimization for employment processes.
24. Optimizes system configuration, including pay codes, earnings and deductions structures, department setup, and reporting.
25. Maintains data accuracy through validation and review processes.
26. Support system enhancements that reduce manual effort while maintaining strong controls.
27. Manages the end-to-end AP process, including invoice processing, payment approvals, expenses allocations and vendor communications.
28. Manages the employee expense report process including processing, adherence to policy, expense allocations, and employee communications.
29. Communicates with those involved in accounts payable transactions and prepares/maintains system reports to better manage accounts payable processes.
30. Accurately maintains employee expense budgets.
31. Maintains a strong internal control environment and efficient operating processes/policies related to vendor maintenance, invoice processing, expense report processing, travel processes and disbursements.
32. Reconciles vendor statements with internal records to identify and correct discrepancies.
33. Oversees timely filing of workers compensation premiums and HSA contributions.
34. Ensures payments are made accurately and timely.
35. Performs other duties as assigned.

Welcome to Eisenhower Health Careers!

Eisenhower has been a leader in health care for the Coachella Valley since we opened our medical center in 1971. Since then, we’ve been growing steadily, adding services, capabilities and facilities to anticipate and meet the needs of our expanding area. Today, the Eisenhower name extends far beyond the state-of-the-art care we deliver at the hospital.