Accounts Payable Clerk-Finance-Corporate

Eisenhower Medical Center; Rancho Mirage (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

Eisenhower Medical Center in Rancho Mirage, CA seeks an experienced accounts payable specialist to support our finance team. This role focuses on accurate invoicing, vendor setup, and timely payments, ensuring compliance with policy and GAAP.

You will prepare invoices, code to GL numbers, and maintain vendor accounts. The ideal candidate will be proficient with Microsoft Office, 10-key by touch, and able to communicate clearly.

Qualifications

• Experience in accounts payable and vendor management.
• Proficiency with Excel and accounting software.
• Ability to read, write and speak English fluently.

Responsibilities

• Prepares and keys invoices with correct invoice numbers and addresses.
• Ensures payments are issued within terms and avoids corrections.
• Analyzes and codes invoices to correct GL numbers to avoid JEs.
• Maintains vendor accounts and ensures timely automatic payments.
• Records accruals and 1099 information for filings.
• Tracks California 587 requirements for filings.
• Resolves vendor disputes by logical conclusions.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Ten-key by touch

English fluency

Written and verbal communication

Team player / confidentiality

Job description

Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Prepares and keys invoices so that checks are issued with the correct invoice #, mailing address & applicable comments, so checks are not released with manual corrections.
• Prepares and keys invoices so that checks are not voided due to incorrect vendor numbers, names, and/or dollar amounts being paid.
• Analyzes, code & key invoices and supporting documents to assure the expense is coded to the appropriate GL number so that a JE is not required to correct the GL.
• Maintains recurring payable vendor accounts so that automatic payments are generated for the correct amount, on time, and charged to the appropriate FY and FP.
• Records accruals so all applicable expenses are posted to the correct GL # and recorded in the appropriate FY and FP.
• Records 1099 information so that annual filings do not require adjustments. This shall include appropriate set up in the vendor master and line item detail when imputing payment details.
• Tracks and records California 587 requirements so that quarterly and/or annual filings do not require adjustments.
• Manages all assigned vendor accounts so that payments are issued within department guidelines. In-house check requests are processed within at least 3 days of receiving the properly executed documentation. Non-PO and PO invoices are paid within designated due dates assigned according to defined payment terms.
• Resolves vendor account disputes by drawing logical conclusions from a given set of facts.
• Grasps new ideas and concepts within a reasonable time, follows instructions, and asks appropriate questions for clarification, so tasks are completed as required.
• Performs other duties as assigned.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
• Ability to use Ten key by touch, type 40-50 wpm, read, write and speak English fluently
• Written and verbal communication skills
• Ability to be a team player, be detail oriented, take pride in ones work and be able to maintain confidentiality
• Ability to sit for long periods of time, high reaches, and lift up to 25 lbs

Eisenhower Health offers a generous benefits package and a matched retirement plan.

Employees are eligible to participate in a benefits program designed to make a difference for you and your family.

From the beginning, this organization formed a culture based on strong values, commitments and a passion for service and professional excellence.

What Our Nurses Say

One of my very favorite things about working at Eisenhower Health is the culture on inclusivity that we have and a strong base for evidence-based practice.

Lori

One of the greatest things about working as a nurse at Eisenhower Health is how much support you get from Administration. We keep on improving the process here. It's a fantastic place to work.

My favorite thing about working at Eisenhower Health is the camaraderie within my unit and with the different departments.