Payroll Manager

Enigma Search; California (MO); On-site; USD 122,000 - 165,000; Full time

Job summary

A healthcare organization in Santa Clara County seeks a Payroll Manager to oversee end-to-end payroll processing and ensure compliance with applicable laws. The ideal candidate will have over 7 years of payroll management experience and expertise in ADP Workforce Now. This full-time role involves leading a payroll team and partnering with various departments to optimize workflows.

Qualifications

• 7+ years of payroll management experience in a multi-location organization, ideally in healthcare.
• Deep knowledge of federal and California labor laws, payroll taxes, and compliance standards.

Responsibilities

• Manage bi-weekly payroll processing for multiple healthcare entities.
• Ensure full compliance with payroll laws, policies, and industry standards.
• Lead, mentor, and develop payroll team members.
• Serve as ADP Workforce Now payroll system administrator.

Skills

Payroll management

Compliance with payroll laws

Team leadership

ADP Workforce Now expertise

Education

Bachelor’s degree in Business, Finance, or Accounting

Tools

ADP Workforce Now

Time & Attendance systems

Job description

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This range is provided by Enigma Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$122,000.00/yr - $165,000.00/yr

Payroll Manager for Healthcare Organization in Santa Clara County

About the Role:

Lead end-to-end payroll processing, system administration, tax reporting, and compliance.

Key Responsibilities

• Manage bi-weekly payroll processing for multiple healthcare entities, ensuring precision and adherence to deadlines.
• Develop and continually improve payroll processes, workflows, and internal controls.
• Ensure full compliance with federal, California, and local payroll laws, policies, and industry standards.
• Administer payroll disbursements, garnishments, tax filings, and employee benefits payments for exempt and non-exempt staff.
• Lead, mentor, and develop Payroll team members to deliver exceptional service.
• Partner with HR, Finance, and Operations to optimize workflows, reconcile data, and streamline onboarding for new acquisitions.
• Support audits by providing documentation and adherence to tax regulations, including quarterly and annual filings.
• Serve as ADP Workforce Now payroll system administrator, driving system updates, customizing reports, and improving payroll platform efficiency.
• Maintain payroll internal controls, respond to tax notices, and ensure W-2 report accuracy.
• Generate detailed payroll reports, including costs, taxes, deductions, and time off management.
• Monitor payroll performance metrics and troubleshoot issues proactively.
• Stay current with industry trends, payroll regulations, and best practices through ongoing professional development.

What We’re Looking For

• Bachelor’s degree in Business, Finance, or Accounting.
• 7+ years of payroll management experience in a multi-location organization, ideally in healthcare.
• Expertise in ADP Workforce Now and Time & Attendance systems (e.g., TLM).
• Deep knowledge of federal and California labor laws, payroll taxes, and compliance standards.

Preferred Adds

• Experience managing payroll within physician or healthcare settings.
• Payroll certification (CPP) or membership with the American Payroll Association preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Hospitals and Health Care and Health and Human Services