Senior Payroll & AP Manager for Physician Group

eisenhower; United States; On-site; USD 94,000 - 143,000; Full time

Job summary

Eisenhower Medical Associates is seeking a Manager of Payroll and Accounts Payable to lead payroll and AP functions for a California-based physician group of over 360 providers. You will ensure accurate, compliant, and scalable payroll operations while addressing process gaps and optimizing system configurations.

The role requires strong Excel skills, leadership experience, and thorough knowledge of federal and California wage laws, with responsibilities spanning 401(k) management, tax filings,

Qualifications

• Required: Bachelor's degree in Accounting, Finance, Business Administration or related field
• Seven (7) years of progressive payroll experience, including leadership responsibilities
• Preferred: Certified Payroll Professional or similar certification
• Preferred: Healthcare and/or provider payroll experience; ADP Workforce Now payroll system experience

Responsibilities

• Oversees end-to-end payroll operations in a complex physician compensation environment, including base salaries, multiple bonus calculation methodologies, numerous cost centers, and pay types.
• Ensures accurate, timely, and reliable payroll processing.
• Administers reimbursement workflows for travel, relocation, licensure/certification renewals, and continuing medical education in an accurate and timely manner.
• Monitors payroll performance, issues, and operational risks.
• Oversees integration of timekeeping system with payroll system.
• Implements cross-training to strengthen team coverage and continuity.
• Works with employees to establish 401(k) contributions, coordinating payroll deductions, company match funding, and timely posting to participant's 401(k) accounts.
• Communicates effectively with internal and external stakeholders.
• Ensures compliance with federal, California State, and local payroll tax regulations.
• Manages quarterly and annual payroll tax filings, reconciliations and reporting, including W-2s, 941s, and state filings.
• Monitors regulatory changes and implement necessary updates.
• Leads payroll support staff to drive accountability and continuous improvement.
• Establishes best practices and standard operating procedures.
• Provides oversight and guidance on payroll processes.
• Reviews payroll outputs for accuracy and reasonableness prior to processing.
• Partners with internal stakeholders on payroll-related matters.
• Identifies discrepancies or trends that may affect financial reporting or workforce costs.
• Establishes and maintains internal controls over payroll processing.
• Ensures audit readiness with documentation.
• Mitigates risks related to overpayments, misclassification, and compliance gaps.
• Proficient using payroll related systems including ADP, Concur, Quick Books; coordinates with vendors for optimization.
• Optimizes system configuration, pay codes, earnings and deductions structures, department setup, and reporting.
• Maintains data accuracy through validation and review processes.
• Supports system enhancements that reduce manual effort while maintaining strong controls.
• Manages the end-to-end AP process, including invoice processing, payment approvals, expenses allocations and vendor communications.
• Manages the employee expense report process including processing

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

ADP Workforce Now

Workday

Kronos

Concur

QuickBooks

Job description

Eisenhower Medical Associates is seeking a Manager of Payroll and Accounts Payable to lead payroll and AP functions for a California-based physician group of over 360 providers. You will ensure accurate, compliant, and scalable payroll operations while addressing process gaps and optimizing system configurations.

The role requires strong Excel skills, leadership experience, and thorough knowledge of federal and California wage laws, with responsibilities spanning 401(k) management, tax filings,