Accounts Payable Clerk

Eisenhower Medical Center; United States; On-site; USD 40,000 - 59,000; Full time

Job summary

Eisenhower Medical Center in the United States seeks an Accounts Payable Clerk to process invoices for payment, code expenses to the correct GL accounts, and generate checks. Requires a high school diploma or GED and at least three years of accounts payable experience in a centralized environment; healthcare experience preferred.

Proficiency with Microsoft Office and Ten-key by touch is required. Office is in the Finance-Corporate department, reporting to the Accounts Payable Manager; duties

Qualifications

• Requires a high school diploma, GED or higher level degree.
• Three (3) years of accounts payable experience in a centralized environment.
• Healthcare experience preferred.
• Proficiency with Microsoft Office Suite and ten-key by touch.
• Ability to read, write and speak English fluently.

Responsibilities

• Prepares and keys invoices so that checks are issued with the correct invoice #, mailing address & comments.
• Prepares and keys invoices so that checks are not voided due to incorrect vendor numbers, names, or amounts.
• Analyzes, code & key invoices to ensure the expense is coded to the correct GL.
• Maintains recurring payable vendor accounts for timely payments and correct fiscal year.
• Records accruals for expenses posted to the correct GL and FY/FP.
• Resolves vendor account disputes by drawing logical conclusions from facts.

Skills

Team player

Detail oriented

Confidentiality

Microsoft Office Suite

Ten key by touch

English fluency

Written and verbal communication

Lift up to 25 lbs

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Default Work Shift: Day (United States of America) Hours: 40 Salary range: $19.28 - $28.54 Schedule: Full Time Shift Hours: 8 Hour employee Department: Finance-Corporate Job Objective: Processes invoices for payment and generates key documents to issue checks. Conducts research and correspondence as needed. Accrues and enters journal entries for month-end processing.

Education: Required: High school diploma, GED or higher level degree if hired after January 1, 2025

Licensure/Certification: Required: N/A

Experience: Required: Three (3) years of accounts payable experience in a centralized purchasing and receiving environment. Preferred: Healthcare experience.

Reports To: Accounts Payable Manager Supervises: N/A Ages of Patients: N/A Blood Borne Pathogens: Minimal/No Potential

Skills, Knowledge, Abilities: Ability to be a team player, be detail oriented, take pride in ones work and be able to maintain confidentiality, Ability to sit for long periods of time, high reaches, and lift up to 25 lbs, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Ability to use Ten key by touch, type 40-50 wpm, read, write and speak English fluently, Written and verbal communication skills

Essential Responsibilities

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Prepares and keys invoices so that checks are issued with the correct invoice #, mailing address & applicable comments, so checks are not released with manual corrections.
• Prepares and keys invoices so that checks are not voided due to incorrect vendor numbers, names, and/or dollar amounts being paid.
• Analyzes, code & key invoices and supporting documents to assure the expense is coded to the appropriate GL number so that a JE is not required to correct the GL.
• Maintains recurring payable vendor accounts so that automatic payments are generated for the correct amount, on time, and charged to the appropriate FY and FP.
• Records accruals so all applicable expenses are posted to the correct GL # and recorded in the appropriate FY and FP.
• Records 1099 information so that annual filings do not require adjustments. This shall include appropriate set up in the vendor master and line item detail when imputing payment details.
• Tracks and records California 587 requirements so that quarterly and/or annual filings do not require adjustments.
• Manages all assigned vendor accounts so that payments are issued within department guidelines. In-house check requests are processed within at least 3 days of receiving the properly executed documentation. Non-PO and PO invoices are paid within designated due dates assigned according to defined payment terms.
• Resolves vendor account disputes by drawing logical conclusions from a given set of facts.
• Grasps new ideas and concepts within a reasonable time, follows instructions, and asks appropriate questions for clarification, so tasks are completed as required.
• Performs other duties as assigned.

Welcome to Eisenhower Health Careers! Eisenhower has been a leader in health care for the Coachella Valley since we opened our medical center in 1971. Since then, we’ve been growing steadily, adding services, capabilities and facilities to anticipate and meet the needs of our expanding area. Today, the Eisenhower name extends far beyond the state-of-the-art care we deliver at the hospital.