Manager of Administration

Beacon Hill Staffing Group, LLC; San Francisco (CA); Hybrid; USD 135,000 - 180,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in San Francisco seeks a Manager of Administration to oversee daily office operations, maintain a professional, service-oriented environment, and serve as the on-site liaison for administrative departments across teams. The role reports to the CAO and leads admin staff, driving recruiting, onboarding, and facilities oversight.

The position requires strong leadership, collaboration with HR, and the ability to manage vendors and budgets.

Qualifications

• Minimum of 4+ years in office administration and/or HR management.
• Bachelor's degree required; law-firm experience preferred but not required.
• Strong leadership, communication, and client-service orientation.

Responsibilities

• Oversee daily operations of a San Francisco office and ensure professional service delivery.
• Supervise administrative staff and coordinate cross-functional activities.
• Collaborate with CAO and HR Business Partner on policies, onboarding, and employee relations.
• Manage vendor relationships, budgets, and facilities oversight.
• Support business continuity and events coordination.

Skills

Leadership

Recruiting & onboarding

Communication

Project management

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Manager of Administration Location: San Francisco, CA Schedule: Four days onsite, one remote Start: ASAP Compensation: $135,000- $180K + discretionary bonus

The Manager of Administration is responsible for overseeing the daily operations and overall presentation of a San Francisco office, ensuring a well - functioning, professional, and service - oriented environment. Acting as the primary on - site liaison for all administrative departments, this role facilitates seamless communication, coordination, and operational excellence across teams. The Manager regularly interacts with attorneys and business professionals to support their needs and maintain high - quality service delivery. This position reports to the Chief Administrative Officer (CAO).

Key Responsibilities

Office Leadership & Culture

• Partner with the Office Managing Member (OMM) to maintain a positive, professional work environment.
• Serve as a trusted advisor on employee engagement, communication, and culture.
• Support strategic plans by executing short - and long - term operational goals.
• Administer and uphold firm policies and procedures.

Operational Management

• Oversee day - to - day office operations, ensuring smooth workflow, staffing, and resource allocation.
• Troubleshoot operational issues and elevate matters to the CAO when needed.
• Review, refine, and improve office procedures to enhance efficiency and service quality.
• Manage office security, access cards, keys, and visitor access.
• Maintain space and personnel data for cost analysis and utilization planning.
• Serve as the primary contact for building management and landlord relations.
• Oversee vendor relationships and direct outsourced office services staff.

Team Management

• Supervise, develop, and lead a team of administrative assistants, ensuring best - in - class service.
• Monitor performance, assess skill gaps, and optimize support based on attorney needs.
• Conduct annual performance reviews and synthesize feedback.
• Provide coaching and professional development guidance in collaboration with the HR Business Partner (HRBP).
• Partner with HRBP on employee relations, performance improvement, discipline, and separations.

Recruiting & Onboarding

• Work with Talent Acquisition to recruit administrative assistants and participate in interviews for other business professionals.
• Partner with Legal Recruiting, Attorney Development, and Business Development to manage onboarding for lateral hires.
• Oversee administrative processes related to onboarding and departures (benefits enrollment, time entries, IT coordination, etc.).

Financial & Facilities Oversight

• Manage Ceridian Dayforce processes, PTO requests, overtime, and coverage schedules.
• Support billing, collections, and financial management functions.
• Prepare annual operating and capital budgets; monitor invoices and monthly expense reports.
• Oversee construction projects and related activities, identifying opportunities to accelerate timelines and control costs.
• Communicate critical facilities or project updates to attorneys and business professionals.

Business Continuity & Additional Duties

• Update business continuity materials and act as liaison with building management.
• Provide event support (e.g., office openings, intern programs, celebrations) in partnership with internal teams.
• Assume additional responsibilities as requested.

Occasional travel required.

Qualifications

• Bachelor's degree required.
• 4+ years of experience in office administration and/or HR management; prior law firm experience preferred (but not currently working in one).
• Strong business acumen and service delivery skills.
• Proven leadership ability with experience supervising and developing staff.
• Background in recruiting, onboarding, employee relations, and performance management.
• Exceptional written and verbal communication skills with the ability to influence and build trust.
• Excellent judgment, discretion, and professionalism.
• Highly organized, responsive, and capable of managing multiple projects simultaneously.
• Strong customer service orientation and ability to work with senior - level stakeholders.
• Hands - on, tactical approach with proactive problem - solving skills.
• Ability to handle confidential information with integrity.
• Strong sense of urgency and ability to work independently or collaboratively.
• Proficiency in Microsoft Word, PowerPoint, and Excel; ability to quickly learn new systems and applications.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)