Manager Assistant, IMG Models

IMG LIVE; New York (NY); On-site; USD 20,664,000 - 34,440,000; Full time

Job summary

IMG LIVE in New York is seeking an Assistant responsible for supporting the business leaders of IMG Models. The Assistant will manage communications, schedules, and assist in project execution while demonstrating exceptional interpersonal skills.

The ideal candidate has 1-3 years of experience with senior executives and a high proficiency in MS Office. A detail-oriented mindset and positive attitude are essential as the role involves navigating shifting business demands and handling multiple assignments.

Qualifications

• 1-3 years’ experience assisting a senior level executive.
• Ability to handle multiple assignments and deadlines with accuracy.
• Professional demeanor and positive attitude.

Responsibilities

• Screen incoming calls and emails professionally.
• Research industry-related items for presentations.
• Manage email activity and schedule appointments.
• Prepare travel and entertainment expense reports.

Skills

High proficiency with MS Office

Exceptional interpersonal skills

Detail-oriented

Excellent written and verbal communication skills

Job description

The Role and What You’ll Do

The Assistant will be responsible for providing support to the business leaders of IMG Models. Demonstrating independent judgment, as well as the ability to interface with senior-level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate shifting needs and demands of the business.

• Daily screen incoming calls and emails in a timely, professional manner and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly updates of client calendars.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager’s travel schedule.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Additional ad-hoc projects as assigned.

You Have These

• 1-3 years’ experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

How We Work

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week.

We see immeasurable value internally and throughout the core of the businesses we support. Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

Hiring Rate Minimum: $0.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $0.00 hourly