Manager Assistant - The Wall Group NY

IMG LIVE; New York (NY); On-site; USD 24,796 - 41,328; Full time

Job summary

The Wall Group in Los Angeles seeks an Assistant to support a Manager in our Los Angeles office, combining independent judgment with the ability to interface with senior leaders and their teams.

The role involves screening calls, managing calendars, coordinating artist bookings, preparing memos, overseeing travel, and supporting projects to move quickly in a fast-paced environment.

Qualifications

• 1-2 years experience, direct industry experience a plus
• Demonstrated interest in fashion, beauty, media, and/or entertainment preferred
• Experience assisting a high-level Executive preferred
• Excellent written and verbal communication skills
• Strong attention to detail Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Proven ability to handle confidential information with discretion
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism

Responsibilities

• Daily screen incoming calls and emails in a timely professional manner and route accordingly
• Maintain daily communication with artists and oversee artist bookings
• Create estimates and deal memos
• Update options in artist calendars
• Oversee accounting (billing and wrapping jobs)
• Coordinate and oversee manager’s travel schedule
• Manage artist and assistant schedule show season
• Assist with execution of projects or specific stages of projects as assigned
• Track progress and results when necessary
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees
• Research industry related items for presentations and proposals
• Additional ad-hoc projects as assigned

Skills

Industry experience

Fashion interest

Entertainment experience

Executive support

Communication skills

Attention to detail

Organizational skills

Confidentiality

Deadline-driven

Job description

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group. The WME Group is the world’s preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. Headquarters in Beverly Hills, WME’s office locations include Australia, Chicago, China, London, Miami, Nashville, and New York.

The Role and What You’ll Do:

The Assistant will be responsible for providing support to a Manager, The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Maintain daily communication with artists and oversee artist bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee accounting (billing and wrapping jobs).
• Coordinate and oversee manager’s travel schedule.
• Manage artist and assistant schedule show season.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Research industry related items for presentations and proposals.
• Additional ad-hoc projects as assigned.

You Have These:

• 1-2 years experience, direct industry experience a plus
• Demonstrated interest in fashion, beauty, media, and/or entertainment preferred
• Experience assisting a high-level Executive preferred
• Excellent written and verbal communication skills
• Strong attention to detail Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Proven ability to handle confidential information with discretion
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $0.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $0.00 hourly

WME is part of WME Group, a global network of businesses that represent the world’s leading talent, intellectual property and brands.

For more information, please visit www.wmeagency.com.

We are dedicated to building a diverse, inclusive, authentic workplace. We welcome applications from all backgrounds.